Administrative Assistant

Sun Behavioral•Georgetown, DE

32d

About The Position

Responsible for office management and supervising staff. Performs administrative and budget related duties. Assists the CEO with project responsibilities. Participates in performance improvement and continuous quality improvement (CQI) activities.

Requirements

High school diploma or GED.
Three to five years in office management or bookkeeping

Nice To Haves

Associates degree
Previous experience in a behavioral health setting

Responsibilities

Order supplies; completes and authorizes requisitions.
Compile and organize data for annual department budget.
Monitor and reconcile expenditures of budgeted funds.
Put together data from different sources for special projects; prepares reports.
Perform secretarial duties, i.e., typing, dictation, correspondence, preparing reports, memos.
Supervise receptionist staff, to include hiring, training, staff scheduling, employee relations, and termination of staff
Maintain department staff records; records are kept confidential.
Answer the telephone in a professional manner; directs calls appropriately.
Maintain department records, files, policy and procedure manual.
Schedule meetings between departments, directors/managers.
Demonstrate the ability to be flexible and organized.
Manage and operate equipment safely and correctly.
Responsible for credentialing medical staff, and maintaining credential files
Assist in coordinating travel arrangements for hospital leadership and staff, when necessary
Assist in preparing quarterly meeting agendas
Coordinate onsite meetings, to include dietary needs and room availability
Perform other duties as assigned.
Strive to create a safe, healing environment for patients and family members
Follow all safety rules while on the job.
Report near misses, as well as errors and accidents promptly.
Correct minor safety hazards.
Communicate with peers and management regarding any hazards identified in the workplace.
Attend all required safety programs and understands responsibilities related to general, department, and job specific safety.
Participate in quality projects, as assigned, and supports quality initiatives.
Support and maintain a culture of safety and quality.
Work well with others in a spirit of teamwork and cooperation.
Respond willingly to colleagues and serves as an active part of the hospital team.
Build collaborative relationships with patients, families, staff, and physicians.
Retrieve, communicate, and present data and information both verbally and in writing as required
Demonstrate listening skills and the ability to express or exchange ideas by means of the spoken and written word.
Demonstrate adequate skills in all forms of communication.
Adhere to the Standards of Behavior
Strive to always do the right thing for the patient, coworkers, and the hospital
Adhere to established standards, policies, procedures, protocols, and laws.
Apply the Mission and Values of SUN Behavioral Health to personal practice and commits to service excellence.
Support and demonstrates fiscal responsibility through supply usage, ordering of supplies, and conservation of facility resources.
Complete required trainings within defined time periods, as established by job description, policies, or hospital leadership
Exemplify professionalism through good attendance and positive attitude, at all times.
Maintain confidentiality of patient and staff information, following HIPAA and other privacy laws.
Ensure proper documentation in all position activities, following federal and state guidelines.
Demonstrate accountability for ensuring the highest quality patient care for patients.
Willingness to be accepting of those in need, and to extend a helping hand
Desire to go above and beyond for others
Understanding and accepting of cultural diversity and differences