Administrative Assistant

Continental Properties • Menomonee Falls, WI

22d • $55,000 - $65,000 • Hybrid

About The Position

Continental Properties is seeking a motivated Administrative Assistant to support our Construction, Design and Development teams at our home office in Menomonee Falls, WI.

In this role, you’ll serve as a key support partner to our Construction, Design, and Development leaders, helping drive efficiency, organization, and collaboration across the team. You’ll proactively identify opportunities to streamline administrative processes, improve workflows, and keep day‑to‑day operations running smoothly. If you’re highly organized, proactive, and comfortable managing multiple priorities in a fast‑paced environment, this role is a great fit for you.

We are embracing a hybrid working environment and you can work a combination of in the office and remote.

Requirements

• Associate degree or equivalent experience in a related field
• 2 or more years of related experience
• Comfortable working in a fast‑paced, deadline‑driven environment with high attention to detail and strong follow‑through
• Ability to work collaboratively across teams and support senior leaders
• Proactive problem‑solver with a continuous improvement mindset

Responsibilities

• Provide comprehensive administrative support to the Construction, Design, and Development teams
• Coordinate calendars, travel arrangements, and expense reports for executives
• Collect, review, and distribute department mail
• Process invoices, check requests, and expense reporting
• Maintain records related to payments, permits, and departmental expenses
• Schedule and coordinate Investment Committee and department meetings
• Prepare meeting materials, set up conference rooms, and track notes and action items
• Answer and direct phone calls to the home office and route website/HubSpot inquiries appropriately
• Manage office supplies inventory and coordinate replenishment
• Support department events, meetings, and milestone celebrations
• Maintain and organize department files and SharePoint records

Benefits

• Career Growth: You'll have the tools, training, and opportunities for a meaningful career with long-term growth potential. We invest in your learning & development with paid professional memberships, certifications, and tuition reimbursement.
• Mental Health & Wellness: Your well-being matters. We provide comprehensive mental health support including but not limited to 8-free counseling sessions per year and access to additional wellness resources.
• Balance: We recognize that balance varies for everyone, and we support our team members with that in mind. Recharge with generous vacation time, 9-paid holidays, and half-days on Fridays during designated months.
• Community & Connection: Build relationships through informal gatherings, lunches, community and company events, volunteer opportunities, and a vibrant social culture.
• Culture of Belonging: The Continental IDEA (Inclusion, Diversity, Equity, & Allies) is our commitment to evolving our culture where team members feel a sense of belongingness each day. Our You Belong Here Initiative and Business Resource Groups focus on fostering an inclusive and equitable work environment for all.
• Performance Incentives: Participate in our Building Above and Beyond (BAAB) incentive program that rewards team members annually based on company goals and achievements.
• Industry-Leading Benefits: Enjoy a comprehensive benefits package, including Medical, Dental, and Vision Plans, flexible spending accounts, 401(k) with company match, and company-paid life and disability insurance.
• Family Support: Support your growing family with 6-weeks paid parental leave and with family-forming & fertility resources (up to 12-weeks leave for birth mothers).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees