Administrative Assistant

FormFactor Inc.•Farmers Branch, TX

45d

About The Position

Forming Our Future together FormFactor, Inc. (NASDAQ: FORM), is a leading provider of essential test and measurement technologies along the full semiconductor product life cycle — from characterization, modeling, reliability, and design de-bug, to qualification and production test. Semiconductor companies rely upon FormFactor’s products and services to accelerate profitability by optimizing device performance and advancing yield knowledge. The company serves customers through its network of facilities in Asia, Europe, and North America. Rooted in our core values — Focus on the Customer, Ownership & Accountability, Respectfully & Effectively Communicate, and Motivate & Develop People — we foster an environment where diverse perspectives are not only welcomed but celebrated. Everyone can make an impact here. Whether it's improving products, supporting customers, or positively influencing peers and the community, the contributions of our people matter. Shift: The regular hours for this position are day shift. Job Description: The Administrative Assistant provides proactive, high-quality administrative and coordination support to site leadership and cross-functional teams (Operations, Engineering, Facilities, HR/People Ops, Supply Chain). You’ll manage calendars and meetings, coordinate events and visitors, process documentation, assist with onboarding logistics, and keep information flowing so teams can focus on execution. This role is ideal for a detail-oriented professional who thrives in a dynamic, manufacturing environment and enjoys being the “glue” that connects people, processes, and information.

Requirements

3+ years of administrative, coordinator, or office management experience supporting multiple stakeholders.
Proficiency with Microsoft 365/Office (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint/OneDrive; strong calendar and meeting management skills.
Excellent written and verbal communication; able to draft clear, professional correspondence and meeting notes.
Strong organization and prioritization—able to manage competing deadlines in a fast-paced environment.
Demonstrated discretion handling confidential information.
Experience in a manufacturing, engineering, or facilities environment.
Familiarity with procurement/expense systems (e.g., Coupa, SAP Concur) and visitor/security tools (badge systems, NDAs).
Basic event coordination experience (room AV, catering, agendas).
Comfort with SharePoint architecture (folder hygiene, permissions) and simple dashboarding (e.g., Excel, Power BI).
Accountability
Adaptability
Communication
Detail-Oriented
Microsoft Office
Office Organization
SAP Concur
Taking Ownership
Task Organization
Minimum of 1 - 2 years of related experience.
Operative/Technician roles will typically operate more complex machinery/processes | Required

Responsibilities

Site & Team Support Orchestrate complex calendars, meetings, and recurring cadences (S&OE huddles, staff meetings, safety/quality reviews); prepare agendas, capture actions, and track follow-ups.
Coordinate onsite events (trainings, town halls, vendor/partner visits, interviews): room booking, AV setup, catering, visitor badges, security notifications.
Serve as the frontline point of contact for internal stakeholders and external visitors; ensure a professional experience aligned to FormFactor values.
Documentation & Operations Create/update documents, slide decks, trackers, and communications; maintain shared drives/SharePoint structure and permissions.
Process purchase requests/POs, expense reports, shipments, service tickets, and facilities work orders; liaise with vendors as needed.
Support onboarding logistics (badges, equipment requests, seating charts, orientation materials) in partnership with People Ops and IT.
Communication & Logistics Draft and distribute sitewide communications (alerts, schedules, announcements) with clear, concise messaging.
Manage travel and itineraries for site leaders/visitors; reconcile expenses per policy.
Monitor and order office supplies; track small assets (loaner laptops, peripherals) and coordinate repairs.
Process & Continuous Improvement Propose and implement administrative process improvements (templates, checklists, standard work).
Maintain and report admin KPIs; help ensure compliance with safety, security, and quality procedures.