Administrative Assistant
About The Position
NuChoice Home Care is a growing personal care and home health agency serving clients and families across Western Pennsylvania. We are committed to delivering compassionate, high-quality care to our community — and that starts with a strong, organized office team. We’re looking for a motivated Administrative Assistant who thrives in a fast-paced environment and wants to grow with us. Position Overview The Administrative Assistant plays a critical role in keeping our office running smoothly. You’ll work directly alongside our Operations, HR, and Billing teams to support day-to-day administrative functions including scheduling, data entry, phones, and communications. This is an in-office position — you’ll be a core part of our team, not a remote role.
Requirements
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) — this is a must
- Strong phone presence — professional, clear, and personable
- Ability to write clear, professional emails independently
- Strong attention to detail and accuracy with data entry
- Highly organized with the ability to manage multiple tasks at once
- Dependable, punctual, and a team player
- Prior office or administrative experience preferred
- Experience in home care, healthcare, or a medical office is a plus but not required
- Familiarity with AI tools such as ChatGPT, Copilot, or similar — preferred
Nice To Haves
- Prior office or administrative experience preferred
- Experience in home care, healthcare, or a medical office is a plus but not required
- Familiarity with AI tools such as ChatGPT, Copilot, or similar — preferred
Responsibilities
- Answer and direct incoming phone calls in a professional, friendly manner
- Perform accurate data entry and maintain organized electronic records
- Assist with caregiver and client scheduling coordination
- Support HR with onboarding paperwork, filing, and employee record maintenance
- Draft and send professional emails and correspondence on behalf of the team
- Manage office documents, forms, and filing systems (physical and digital)
- Assist with general administrative tasks as assigned by the Operations Manager or CEO
- Use AI tools (ChatGPT, etc.) to help draft communications, summarize information, or streamline workflows
Benefits
- Full-time, stable in-office position with consistent hours
- Supportive, close-knit team environment
- Opportunity to grow within a fast-growing home care agency
- Health insurance benefits available
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
