Administrative Assistant

WSP • New York, NY

10d

About The Position

WSP is currently initiating a search for an Administrative Assistant for our Long Island City, NY office. Be involved in projects with our Mobility Operations Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Requirements

• Associate degree
• 0-2 years of full-time employment with administrative work, AND
• Experience with business office procedures
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.
• All candidates must successfully pass a NYSP Criminal History Background Check.

Responsibilities

• Assist the NYSDOT Project Manager in administering the Joint Transportation Management Center (JTMC) contracts, preparing annual budgets; financial record keeping
• Assist Operations Manager in answering telephones, be point of contact for visitors, complete filing reports, perform general office responsibilities
• Perform various administrative tasks supporting the 24/7 JTMC traffic operations
• Manage recordkeeping for call contract-related correspondence and communications
• Utilize a variety of software packages such as Excel, word processing, spreadsheets, graphics, and electronic mail to complete assignments as dictated by JTMC Manager
• Develop memoranda, engineering style reports and graphics products per project requirements.
• Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensure appropriate background material is attached
• Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for specific information
• Manage consumable inventory – office supplies, paper products, other miscellaneous items
• Manage calendars and conference room schedule for multiagency facility
• Take meeting minutes to compile for distribution to meeting attendees
• Set appointments/meeting invitations at the direction of JTMC Manager
• Organize files and paperwork flow
• Perform other miscellaneous tasks at the direction of the JTMC Manager
• Recommend changes or modifications in the office, implement, or suggest new or revised procedures

Benefits

• WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
• WSP provides a flexible and agile workplace model while meeting client needs.
• Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees