Administrative Assistant

Amentum • Elkridge, MD

21h

About The Position

General Office Manage Front Desk Answering front door Check-in/out visitors, all need to be accounted for Answering phone calls Manage incoming and outgoing mail Distribution of mail to employees Manage closet area Take pictures for Amentum badges Order and maintain office supplies Manage list of office supplies and ensure inventory is stocked Manage office vendors / Coordinate with COPT Call for Xerox repairs when machines are down Escort repair vendors Ensure that COPT communications are disseminated to Amentum workforce Manage water supply account Update office phone list, seating chart and office/cubicle name plates Coordinate conference rooms Employees should use shared calendar for reservations, assist with scheduling and help resolve any issues Employees should clean up after use, oversee and assist If requested assist with meeting arrangements Coordinate Company Vehicles Employees should use shared calendar for reservations, assist with scheduling and help resolve any issues Manage vehicle binders (keys, gas card, check out sheet) Help with scheduling vehicle maintenance Maintains gas coding report excel spreadsheet, Scott Lee report Program #1 Support New Hire Prepare new hire binders. Send out new hire binders and materials to down range sites Employee profile folders for all employees Prepare new employee folders Collect Emergency contact for files and AWOL procedures HR support Sends monthly report to collection agency of employees who have not adhered to program payback clause. Security Assist with fax of incoming/outgoing employee despon letters (ensure that security receives documents) Logistics Distribute uniforms to new hires/ restock uniforms, program-wide Send out e-mail reminders for anniversary clothing allowance Manage program vendors Storage unit, vehicle maintenance, uniform allowance account, etc. Finance Collect and provide guidance to employees on check requests Additional Program Support Manage the Active Project List Monthly Milestones (birthdays, service anniversaries, new employees, and other milestones)

Responsibilities

• General Office Management
• Front Desk duties (answering door, check-in/out visitors)
• Answering phone calls
• Managing incoming and outgoing mail
• Distribution of mail to employees
• Managing closet area
• Taking pictures for Amentum badges
• Ordering and maintaining office supplies
• Managing list of office supplies and ensuring inventory is stocked
• Managing office vendors / Coordinating with COPT
• Calling for Xerox repairs
• Escorting repair vendors
• Ensuring COPT communications are disseminated to Amentum workforce
• Managing water supply account
• Updating office phone list, seating chart and office/cubicle name plates
• Coordinating conference rooms
• Assisting with scheduling and resolving conference room issues
• Overseeing and assisting with conference room clean up
• Assisting with meeting arrangements
• Coordinating Company Vehicles
• Managing vehicle binders (keys, gas card, check out sheet)
• Helping with scheduling vehicle maintenance
• Maintaining gas coding report excel spreadsheet, Scott Lee report
• Preparing new hire binders and materials
• Maintaining employee profile folders
• Collecting emergency contact information
• HR support (sending monthly report to collection agency)
• Security (assisting with faxing employee despon letters)
• Logistics (distributing uniforms, sending out clothing allowance reminders)
• Managing program vendors
• Finance (collecting and providing guidance on check requests)
• Managing the Active Project List
• Managing Monthly Milestones

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed