Administrative Assistant, US Bladder and Portfolio Franchise

Pfizer • New York City, NY

1d • $33 - $55

About The Position

At Pfizer Oncology, we are committed to “Outdo Cancer” by advancing transformative medicines wherever we can make a profound difference in the lives of patients. Today, Pfizer Oncology has an industry leading pipeline that includes the combined legacy Pfizer and Seagen portfolio across breast, genitourinary (GU) including both prostate and bladder, hematology-oncology and thoracic therapeutic areas. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the US Bladder and Portfolio Franchise Lead and to support the overall Franchise business. The Administrative Assistant will report to the US Bladder and Portfolio SVP. In this role, the Administrative Assistant will be responsible for (but not limited to) heavy calendar management, coordination of meetings and events, alignment with key cross-functional partners including an external alliance, development of agendas and meeting reports, slide development for select meetings, and requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.

Requirements

• Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.
• High School Diploma or GED with at least 6 years of experience as an executive administrative assistant or coordinator or Associates Degree and at least 4 years experience
• Experience working at the executive administrative level at Pfizer preferred
• Strong interpersonal skills.
• Problem solving ability.
• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner.
• Excellent attention to detail, time management, organization, and prioritization skills.
• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette.
• Experience coordinating domestic and international travel.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word, Excel, PowerPoint, Teams and Outlook, OneNote, and Copilot; in addition to Pfizer applications such as ePA3, Ariba, SharePoint

Nice To Haves

• Experience in ERP systems.
• Experience using applications such as Concur, WebEx, and Ariba
• Proactive approach to identifying and addressing issues
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity.
• Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Responsibilities

• Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
• Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.
• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.
• Develop meeting agendas, slides , and ensure diligent note taking and action-plan follow-ups, ensuring efficient communication and task completion
• Assist with the planning and co-ordination of team events or special projects
• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
• Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives
• Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
• Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.
• Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Benefits

• eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies
• a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
• paid vacation, holiday and personal days
• paid caregiver/parental and medical leave
• health benefits to include medical, prescription drug, dental and vision coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED