Administrative Assistant D
About The Position
Looking for a self-motivated, high-energy individual to join our team. This position requires strong interpersonal and organizational skills, with the ability to juggle multiple priorities and deadlines in a fast-paced environment. Maintaining confidentiality is a critically important aspect of this position. Performs general administrative support tasks. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. Will perform some research or data analysis tasks. Takes and delivers messages, provide information to callers, distribute and route mail, packages and paperwork. Coordinates schedules and meetings, business travel or other events. Orders supplies and supports the purchase of software and hardware for the department.
Requirements
- High School Diploma with a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
- Previous experience performing administrative functions
- Must possess strong computer skills (all Microsoft Office programs)
Nice To Haves
- Strong organizational skills and an ability to multi-task
- Excellent interpersonal and communications skills
- Must be a team player that maintains a professional demeanor
- Strong attention to detail
- Knowledge of advanced Excel functions such as pivot tables, data models, macros and VB scripting
- Knowledge and usage of SAP or similar ERP system
- Knowledge of Ariba
- Familiar with Concur travel and expense reimbursement tool
Responsibilities
- Performs general administrative support tasks.
- Prepares documents, spreadsheets, reports and presentations.
- Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking.
- Will perform some research or data analysis tasks.
- Takes and delivers messages, provide information to callers, distribute and route mail, packages and paperwork.
- Coordinates schedules and meetings, business travel or other events.
- Orders supplies and supports the purchase of software and hardware for the department.
- Accurately document meetings and distribute meeting minutes.
- Maintain the organizational chart for the department.
- Coordinate and track workspace assignments; ensure spaces are prepared for office moves and new hires.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
