Administrative Assistant

Blue Agency • Louisville, KY

33d • Onsite

About The Position

The Administrative Assistant serves as the first point of contact for our clients, visitors and vendors at our Louisville office. This role is essential in creating a welcoming environment and providing administrative support to ensure smooth day-to-day operations at our front desk. The ideal candidate is personable, organized, and capable of managing multiple tasks in a fast-paced professional services environment.

Requirements

• High school diploma or equivalent; associate degree preferred
• 3+ years' experience in a receptionist or administrative role
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion

Responsibilities

• Greet clients and visitors with a warm, professional demeanor
• Answer and direct incoming phone calls
• Manage appointment scheduling and maintain calendars for staff
• Handle incoming and outgoing mail and deliveries
• Maintain a clean and organized reception area
• Assist with administrative tasks such as data entry, filing, and document preparation
• Support the accounting team with occasional clerical duties

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees