Administrative Assistant

Catholic Charities Archdiocese of Denver • Denver, CO

2h

About The Position

The Administrative Assistant serves as the main contact person for Centro San Juan Diego and is a representative agent of our mission, performing all position responsibilities under the supervision of the Program Manager.

Requirements

• Strong written communication skills.
• Effective listening and verbal communication skills.
• Bilingual (English/Spanish) in both oral and written communication required.
• Customer service orientation with solid phone etiquette.
• Ability to operate basic office equipment.
• Knowledge of office processes, practices, and computer software applications, including the Microsoft suite of Office products (Word, Excel, PowerPoint, and Publisher).
• Ability to meet deadlines and schedules for the work area.
• Ability to plan, organize, and prioritize assignments, projects, and daily tasks.
• Ability to assess problems and identify solutions.
• Information gathering and monitoring skills.
• Work and time management skills.
• Demonstrates flexibility, adaptability, and initiative.
• Requires a high school diploma, bachelor’s degree preferred.

Responsibilities

• Performs routine secretarial functions such as answering and transferring phone calls, taking messages, receiving visitors, filing, mail routing, scheduling meeting rooms, copying, faxing, and record keeping.
• Screens, responds, and routes general questions, inquiries, and complaints from visitors, students, teachers, and other offices using appropriate communication tools and established protocols and procedures in a manner that is friendly and sincere, making all feel welcomed and comfortable.
• Research and provide background information for issues and projects engaged in by CSJD.
• Research and maintain relevant resources for the community up to date.
• Composes and processes correspondence for CSJD as assigned.
• Manage calendar and schedule for use of the facility/rooms (scheduling for classes, meetings, rentals, etc.).
• Ensure the general maintenance of classrooms and spaces, including updating signs, bulletin boards, etc.
• Schedule appointments for programs (lawyers, therapy, and tax preparation, etc.) when necessary.
• Helps register students and collect any fees (when necessary), and ensures the accuracy of student database records.
• Process invoices and assist with the preparation of deposits as needed.
• Assists with major events, meetings, and programs related to setup, on-site supervision, coordination, etc.
• Assists with the setup/teardown of conference rooms for multiple meetings and events for CSJD, as needed.

Benefits

• Extensive Paid Time Off (equivalent of 4 weeks accrual for new employees - increasing based on tenure), promoting work-life balance.
• 15 Paid Holidays annually (shelters are 24/7, so if a holiday is worked, holiday pay is included.)
• Sabbatical Leave Program: Employees who have completed seven years of continuous full-time service are eligible for a paid sabbatical leave to support rest, renewal, and professional or personal growth. Eligible staff may take 4 weeks of sabbatical leave.
• 403b Retirement Plan with Agency contribution of 4% & match up to 2% of annual compensation.
• May be eligible for Public Service Loan Forgiveness through Federal Student Loans
• Part-time employees (20-29 hours per week) also receive paid annual leave, company-paid holidays, and a 403b retirement plan with agency contribution and match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees