Administrative Assistant

KDG Construction Consulting • Los Angeles, CA

39d • $49,000 - $54,000

About The Position

KDG Construction Consulting is seeking a detail-oriented Administrative Assistant to join their growing field team on a large construction program. The Administrative Assistant will provide word processing, data collection, and administrative support to a large project team supporting an aviation program in Los Angeles. Duties and Responsibilities Responsible for entering in detailed information into Microsoft SharePoint Work heavily within MS Outlook, MS Sharepoint and MS Excel to coordinate and process numerous access and construction-related requests across a large aviation program Working as part of a team responsible for maintaining a continuous flow of construction-related requests through the review and approval process Maintaining document tracking Logs, status logs and master calendar on SharePoint site with several critical users and stakeholders Responsible for checking work entered in to ensure accuracy Maintaining and updating all documentation associated with the construction-related requests through the review and final approval process Sending out approval notifications, documenting and closing out requests Following up on the status of work performed and contractor activity, as needed Work extensively with MS Outlook and SharePoint Must communicate effectively with Contractors, Project Managers, Technical Groups and other Stakeholders throughout the process using email/phone Performing other related tasks, as needed

Requirements

• 5 –7 years of relevant document processing, project coordination, and/or administrative project support within a construction project environment
• Advanced proficiency with Microsoft Office Suite software - Word, Excel, PowerPoint, and Outlook
• Strong knowledge of working within MS SharePoint
• Excellent organization skills and strong attention to detail
• Excellent oral and written communication skills
• Demonstrated ability to multi-task and prioritize assignments under pressure in a fast-paced environment
• Demonstrated ability to stay calm under pressure and prioritize work with evolving timelines
• Ability to work in a team environment and/or work independently, as required

Nice To Haves

• Previous experience in construction administration, document processing, and/or providing coordination support to large teams is preferred
• Basic knowledge of construction terminology and processes is highly desirable

Responsibilities

• Entering detailed information into Microsoft SharePoint
• Coordinating and processing access and construction-related requests using MS Outlook, MS SharePoint, and MS Excel
• Maintaining a continuous flow of construction-related requests through the review and approval process
• Maintaining document tracking Logs, status logs, and a master calendar on SharePoint
• Ensuring accuracy of entered work
• Maintaining and updating documentation for construction-related requests
• Sending approval notifications, documenting, and closing out requests
• Following up on the status of work performed and contractor activity
• Communicating with Contractors, Project Managers, Technical Groups, and Stakeholders
• Performing other related tasks as needed

Benefits

• KDG provides a comprehensive benefits package, including health, dental, and vision benefits, a 401(k) plan, tuition assistance, and paid time off.
• KDG is an Equal Opportunity Employer and qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed