Administrative Assistant

BLACKHAWK INDUSTRIAL OPERATING CO • Tulsa, OK

2h

About The Position

The Front Desk - Administrative Assistant provides administrative and functional support companywide and partners with the HR department. This role will be greeting guests, answering incoming calls, sorting mail, and more. Also, the administrative assistant is involved with various aspects of Human Resources, including training, new hires, reporting, and much more.

Requirements

• 2-3 experience preferred.
• Strong Microsoft Office & Excel required.
• Strong customer service skills required.
• Ability to take instruction & detail oriented.
• Strong communicator
• Maintain confidentiality, open to ideas and exhibits willingness to try new things.
• Able to adapt to changes in the work environment.
• High School Diploma required.

Nice To Haves

• Experience using LMS (Learning Manager Systems) preferred.
• Experience multi-line phone system preferred.
• Up to 2 years’ experience in a similar position preferred.

Responsibilities

• Served as the main contact for the front desk which includes answering incoming calls, mail sorting, delivery acceptance, and greeting visitors.
• Support the administrative functions of the Safety team to include, including maintaining training and incident records completing TRIR reports and OSHA-300 logs for all locations.
• Maintains reception area, supply room, conference rooms, and other common areas in orderly condition.
• Support companywide training program, assigning quarterly training and running weekly training reports.
• Serves as backup for the Recruiting Coordinator
• Support the administration functions for the ISO team, including maintaining records for audits, findings, and corrective actions. Communicate with department leaders as needed to do support audits.
• Administer LMS (Learning Manager Systems)
• Tracking in Excel on various projects
• Coordinates & assists with planning company lunches & meetings.
• Maintain safety shoe and glasses program.
• Administer Motus program.
• Answer employee questions about policy and procedures and refer to HR Manager as needed.
• Schedules interviews via Teams, in-person, and phone
• Assist the HR department with various projects.
• Manages fobs for all locations.
• Performs other duties as assigned.

Benefits

• Health Insurance BCBS of OK HDHP
• HSA with Employer match (must meet criteria)
• Dental and Vision Insurance
• 401K Plan and Company Match
• FSA (Full FSA, Limited FSA, and Dependent FSA)
• Company paid Long Term and Short-Term Disability
• Company paid basic Life Insurance and AD&D/
• Supplemental life and AD&D/Dependent life
• Ancillary Critical Illness Insurance (Wellness Rider Included)
• Ancillary Accident Insurance (Wellness Rider Included)
• Ancillary Hospital Indemnity
• Employee Assistance Program (EAP) – Includes concierge services and travel assistance.
• Paid Time Off
• Holiday Paid Time Off
• Gym Reimbursement
• Quarterly Wellness challenge with a chance to win money or prizes
• Tuition Reimbursement – after 1 year of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED