Administrative Assistant

TREK Development Group•Baltimore, MD

21d•$21 - $23

About The Position

TREK Development Group is a Pittsburgh- based real estate development firm specializing in building innovative and sustainable communities. Our mission is to Create Value, Enhance Lives and Strengthen Communities. At TREK, we believe the right cultural fit is just as important as possessing the skills and qualifications for the job. Our core values: Aesthetics, Alignment, Collaboration, Compassion, Inclusiveness, Quality, Commitment, Empathy, Humility, Integrity and Responsibility are best described in our commitment to TREK’s Hospitality Covenant. The Hospitality Covenant describes our core practices that we strive to achieve each day: To treat everyone with the kindness we all want To do our own part to take care of the place where we live and work To take the time to help each other achieve our goals and aspirations We believe that every member of the team is important to the success of the community and together we are committed to providing high-quality, community-focused housing. We are currently seeking an engaged and passionate professional to serve as Administrative Assistant to our Barlcay properties with a combined 198 units. The Administrative Assistant is responsible for the showing apartments, participating in the move in/move out process and providing strong administrative support for the Community Manager for a variety of property related tasks. The Administrative Assistant takes pride in the community and motivates others to do the same.

Requirements

High school diploma or GED equivalent
Customer service experience in property/hotel/retail preferred but not required
Competent computer and technology skills, Microsoft Office required
Excellent communication skills required
A willingness to work a flexible schedule that would include an occasional Saturday and an evening when necessary

Nice To Haves

RealPage or other industry software experience is a plus but not required

Responsibilities

Greet prospects and residents in a professional and courteous manner.
Answer phones and makes all feel welcome and that they are important to us.
Assist with Annual Recertifications and enter waitlist applications. Follow up with the applicants regarding status.
Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing, maintaining contact/vendor files, signing for and distributing packages.
Track resident notices and ensure notices are delivered in a timely manner.
Create a monthly newsletter for our community.
Collaborate with Community Manager and Maintenance Technicians to build a strong internal team dynamic based on equal respect and understanding with a goal of increased efficiency and team morale.
Other duties as assigned.