Administrative Assistant - White Plains Road Residence

The Doe Fund Inc • New York, NY

2d

About The Position

The Doe Fund is a leading New York City non-profit organization that operates the enormously visible Ready, Willing & Able (RWA) program, whose participants clean over 115 miles of streets and sidewalks every day. With an $80 million budget, 500+ staff members, and 46,000 individual donors, The Doe Fund is nationally acclaimed as a work-based model for solving homelessness and criminal recidivism. We empower people to break the cycles of homelessness, welfare dependency, substance abuse, and incarceration through innovative work and housing programs. We are seeking an Administrative Assistant for The Doe Fund's newest permanent supportive housing for homeless individuals living with HIV/AIDS. The housing program is designed to provide long-term residential care and twenty-four-hour supportive services in a community environment that maximizes residents' independence while ensuring their physical and emotional security and well-being. This 98-unit residence will provide housing for 49 individuals referred by the New York City HIV/AIDS Services Administration (HASA), and the rest 49 units will be apartments for moderate-income households. The Administrative Assistant will be responsible for the clerical and administrative duties at the facility. The successful candidate will have good communication, organizational, and computer skills, as well as an understanding of working with special needs populations.

Requirements

• High School Diploma or GED
• Solid computer skills – internet and Microsoft Office
• Must be personable and have excellent communication skills
• Superior organizational skills and dedication to completing projects promptly

Responsibilities

• Meet and greet visitors and direct them to the appropriate staff
• Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff
• Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff
• Monitor and order office supplies
• Submit and track work orders through an internal ticketing system
• Develop and distribute a monthly calendar of events
• Assist with the planning and execution of special events
• Work closely with other departments at The Doe Fund as it relates to specific tasks
• Perform other duties as assigned

Benefits

• medical and dental coverage
• paid retirement plan participation
• paid sick, personal and vacation time
• paid holidays
• discounted gym memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees