Administrtive Assistant for Social Science Education

Talladega College•Talladega, AL

About The Position

Talladega College invites applications for the position of Administrative Assistant. This is a full-time, administrative support position within the School of Social Sciences & Education, providing essential support to the Dean, faculty, staff, and students. The Administrative Assistant will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, handling communications, maintaining records, and assisting with the smooth operation of the School. The successful candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced academic environment.

Requirements

A Master’s degree with with a background in education, social sciences, or administrative support.
At least 2-3 years of administrative experience in a higher education or similar professional setting.
Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with academic scheduling or learning management systems.
Excellent written and verbal communication skills.
A high level of discretion, confidentiality, and professionalism.
Ability to work independently and as part of a team.
A strong commitment to diversity, equity, and inclusion in the workplace.

Nice To Haves

Experience supporting senior-level administrators or executives is highly desirable.
Familiarity with academic environments and a strong understanding of the structure of academic departments or schools is a plus.
Experience working in an academic environment, particularly within a School of Education or Social Sciences.
Experience coordinating or managing projects, events, requisitions, and other initiatives.
Familiarity with academic software (Canvas) and database management tools.
Ability to interact effectively with faculty, staff, students, and external stakeholders.

Responsibilities

Manage the Dean’s calendar, schedule appointments, and coordinate meetings.
Assist with the preparation of documents, reports, and presentations for faculty meetings, board meetings, and other administrative purposes.
Respond to routine inquiries and requests on behalf of the Dean, directing them to the appropriate person or department.
Maintain the Dean’s files, records, and office supplies in an organized manner.
Complete and maintain all requisitions (Basic Budget/Title III)
Create data surveys as needed for accreditation or departmental data (Title II, CAEP, Alabama Department of Education, etc.)
Assist with academic advising as needed
Complete PAFS & Additional Pay Forms
Assist with and maintain Field Experience Data
And any other needed tasks as assigned by the Dean of the Division
Serve as the primary point of contact for the Dean’s office, communicating with faculty, staff, students, and external stakeholders.
Draft and proofread correspondence, emails, and other communications on behalf of the Dean.
Coordinate logistics for meetings, events, and conferences related to the School of Social Sciences & Education, including room reservations, catering, and participant communications.
Coordinate travel arrangements for the Dean and faculty members, including bookings, itineraries, and reimbursements.
Assist in the planning and execution of departmental or school-wide events, including faculty workshops, student orientations, advisory board meetings, and community outreach programs.
Prepare materials for events, such as handouts, agendas, and presentation slides.
Manage event RSVPs, attendee lists, and follow-up communications.
Provide support to faculty and students within the School of Social Sciences & Education as needed, including assisting with course scheduling, student records, and special requests.
Assist in organizing faculty development activities or professional development workshops.
Help monitor student progress and support student engagement initiatives, including communication with academic advisors and faculty regarding student needs.
Assist in maintaining academic records, including faculty qualifications, course syllabi, and program documentation.
Assist with preparation for accreditation reviews, ensuring that necessary documentation and evidence are properly collected and organized.
Assist in preparing reports related to enrollment, graduation rates, or other departmental metrics.
Answer phones, manage email correspondence, and handle other office tasks as needed.
Provide general office support, including ordering office supplies, maintaining office equipment, and ensuring the office is running efficiently.
Maintain confidentiality and discretion when dealing with sensitive or confidential information.