Administrative Assistant

Miller Electric Company•Jacksonville, FL

About The Position

Join Miller Electric and be part of a team that values quality, collaboration, and employee well‑being. This role offers a strong benefits package, including paid medical and dental coverage. The Administrative Assistant provides comprehensive interdepartmental support for Directors and management. Responsibilities include ensuring efficient operation and completion of administrative tasks. This role is essential in maintaining an organized office environment by managing diverse responsibilities that aid in achieving departmental goals.

Requirements

High school diploma
Excellent personal interaction and communication skills
Ability to maintain a high level of trust and confidentiality with sensitive items
Positive attitude and the ability to work with and learn from others
MS Office computer skills (Word, Excel, PowerPoint, Teams)
Excellent attention to detail
Ability to work independently

Nice To Haves

Knowledge of the Construction industry
Knowledge of SharePoint
Experienced w ith COINS
Payroll experience

Responsibilities

Provide overall administrative support to a business unit to include assisting with invoicing, collections, and other required administrative functions to support project teams.
Process payroll and paperwork.
Complete Workman's Compensation Claims processing by company standards and payroll management weekly, troubleshooting any issues.
Create invoices, obtain liens as requested , process through accounting, and submit to the customer through online portals, email, and mail or as directed.
Assist with monthly billings and collections.
C reate Purchase Orders and enter them into ERP software (COINS) , FedEx Shipping, and Receive orders daily.
Process project contracts through the home office as per the procedure.
Process closeout documents, including warranties.
Arrange for certified payroll and lien processing as .
Oversee maintenance of current licensing.
Order Certificates of Insurance as requested .
Obtain officer-required signatures on required documents and complete contract breakdowns to get a job number.
Complete ‘Notice to Owner’ periodically for billing contracts.
Establish a relationship with the Service Manager and coordinate work orders to the completed customer invoices.
Report and maintain fluid record-keeping with Miller Electric Company’s accounting department.
Be authorized to perform certain legal formalities, such as witnessing signatures and dates.