Administrative Assistant - Bold. Forward. Unbound

Mayo Clinic•Rochester, MN

3h•Onsite

About The Position

This role involves performing a variety of non-clinical administrative support tasks, requiring initiative, proficiency, and adaptability to optimize the time of those supported. Key aspects include strong organizational, communication, and interpersonal skills, a commitment to quality and excellence in service, confidentiality, and professionalism. The successful candidate must be proficient in using computer hardware and software, telecommunication, and other office equipment, and capable of navigating multiple systems simultaneously, while ensuring accuracy and completeness through attention to detail.

Requirements

Exhibits initiative, proficiency, and adaptability to optimize the time of those supported
Strong organizational, communication, and interpersonal skills
A commitment to quality and excellence in service
Confidentiality
Professionalism
Proficient use of computer hardware and software, telecommunication, and other office equipment
Ability to navigate multiple systems simultaneously

Responsibilities

Perform a variety of non-clinical administrative support tasks
Schedule, coordinate, and follow-up for meetings, events, and professional travel
Manage calendars
Prepare documents and presentation materials
Process invoices and reimbursements
Compose and/or transcribe correspondence/documents
Support departmental projects/activities
Create and maintain web sites, web pages, databases, spreadsheets, and social media accounts
Answer telephones and provide related follow-through
Ensure accuracy and completeness through attention to detail