Administrative Assistant

C.H. Guenther•San Antonio, TX

50d•$23 - $38•Onsite

About The Position

Support the administrative, laboratory maintenance and development needs of the Innovation and Research and Development team. Administrative Provide administrative support to R&D Sr. Director, Directors and Sr Managers Manage shipping and tracking of all R&D outgoing and inbound shipments Manage and update R&D Sample Request SharePoint Site Enter status, assignees, and updates in PLM software Generate weekly and monthly project reports Inventory, order, and manage R&D office supplies Inventory, order, and manage R&D kitchen and laboratory supplies Code and assign purchase orders and invoices in SAP Manage R&D uniform processing and orders Create presentations and communications for R&D presentations Manage R&D vendor visits and presentations including scheduling meetings, assisting vendors on-site, as well as preparing and breaking down presentation space Coordinate and support customer visits including presentation materials, sampling support and organization and space preparation Schedule, manage and assist with R&D sensory tasting panels Schedule and coordinate R&D meetings including coordination of materials and agenda as well as facilitation Plan and facilitate R&D team events including meals, lodging, and travel Manage and schedule maintenance of R&D lab equipment Create and facilitate IT support and project work Create and format R&D monthly and weekly reports Manages lab cleanliness and equipment maintenance Technical Acts as backup and additional support for lab assistant for absences, vacations, and strategic projects periods as needed. Scales ingredients according to formulations provided and uses appropriate processing techniques to prepare formulations accurately and reproducibly for further testing. Manages inventories of lab ingredients and always assures continuous supply of fresh ingredients available. Rotate stock and manage shelf life of ingredients. Provides support for technical and culinary team for Hands- on Workshops. Conducts basic tests and records data on products to help quantify key characteristics of a formula. Performs basic analytical testing on ingredients and products such as salt %, pH, Hunter color and viscosity measurements. Maintains and coordinates upkeep of DiChromat, pH meter and the Brookfield instrument. Conducts and supports execution of sensory panels. Creates sensory panel reports as needed Order and secures ingredient and finished good from manufacturing plants when needed

Requirements

High School diploma.
Minimum of five years of administrative experience. Supporting a large team a plus
Detail oriented with good critical thinking skills.
Ability to work with minimum supervision and take initiative
Must have the ability to manage multiple tasks and projects effectively.
Collaborator with the ability to build and foster working relationships across departmental lines.
Proficiency in Microsoft Office applications
Proficiency in SharePoint
Experience in SAP and PLM
Excellent communication skills both verbal and written

Responsibilities

Provide administrative support to R&D Sr. Director, Directors and Sr Managers
Manage shipping and tracking of all R&D outgoing and inbound shipments
Manage and update R&D Sample Request SharePoint Site
Enter status, assignees, and updates in PLM software
Generate weekly and monthly project reports
Inventory, order, and manage R&D office supplies
Inventory, order, and manage R&D kitchen and laboratory supplies
Code and assign purchase orders and invoices in SAP
Manage R&D uniform processing and orders
Create presentations and communications for R&D presentations
Manage R&D vendor visits and presentations including scheduling meetings, assisting vendors on-site, as well as preparing and breaking down presentation space
Coordinate and support customer visits including presentation materials, sampling support and organization and space preparation
Schedule, manage and assist with R&D sensory tasting panels
Schedule and coordinate R&D meetings including coordination of materials and agenda as well as facilitation
Plan and facilitate R&D team events including meals, lodging, and travel
Manage and schedule maintenance of R&D lab equipment
Create and facilitate IT support and project work
Create and format R&D monthly and weekly reports
Manages lab cleanliness and equipment maintenance
Acts as backup and additional support for lab assistant for absences, vacations, and strategic projects periods as needed.
Scales ingredients according to formulations provided and uses appropriate processing techniques to prepare formulations accurately and reproducibly for further testing.
Manages inventories of lab ingredients and always assures continuous supply of fresh ingredients available.
Rotate stock and manage shelf life of ingredients.
Provides support for technical and culinary team for Hands- on Workshops.
Conducts basic tests and records data on products to help quantify key characteristics of a formula.
Performs basic analytical testing on ingredients and products such as salt %, pH, Hunter color and viscosity measurements.
Maintains and coordinates upkeep of DiChromat, pH meter and the Brookfield instrument.
Conducts and supports execution of sensory panels.
Creates sensory panel reports as needed
Order and secures ingredient and finished good from manufacturing plants when needed