Administrative Assistant

Wilson Elser - Business & Legal Professionals • Phoenix, AZ

1d • Hybrid

About The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.
This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.

Requirements

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting.
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with email and calendar management, meeting coordination, and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Nice To Haves

• Experience with data entry or data management a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus

Responsibilities

• Schedules and manages highly confidential meetings, documents and information
• Manages complex calendars; uses sound judgement to coordinate day-to-day meetings and responsibilities across a team of attorneys
• Schedules and tracks key meeting series, client requests, and project management, works backwards from deadlines to manage team communications and ensure deliverables are met
• Collaborates on projects aimed at improving communication, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including document preparation, enforcement of process improvements; and support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Benefits

• Outstanding benefits package, including 401k match and generous PTO plan
• Ample opportunities for professional development and advancement
• Access to corporate discount plans and other benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees