Administrative Assistant (Hybrid) – Healthcare / ABA Company

ABA Squad Inc

12d•$22 - $25•Hybrid

About The Position

We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career! Position Overview We are seeking a highly organized and proactive Administrative Assistant to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.

Requirements

1–3 years of administrative experience (healthcare experience preferred)
Strong organizational and time management skills
Proficiency in Microsoft Office (Excel required)
Excellent written and verbal communication skills
Ability to handle confidential information
Detail-oriented, proactive, and tech-savvy

Nice To Haves

Experience in HR
Experience in healthcare or ABA
Experience supporting leadership

Responsibilities

Coordinate events and conference logistics (e.g., ABA conferences)
Assist with creation and organization of marketing materials
Post content on social media
Communicate with vendors
Request quotes, compare pricing, and make approved business purchases
Assist with onboarding paperwork (offer letters, documents, checklists)
Track employee documentation (licenses, RBT certifications, expirations)
Maintain HR files and compliance records
Send reminders for credential renewals, missing onboarding items, and annual trainings
Maintain candidate tracking sheets
Prepare basic HR reports (turnover, hires, etc.)
Perform data entry and maintain organized records (insurance info, employee data, etc.)
Maintain trackers and spreadsheets
Prepare and format documents (forms, templates, letters)
Support internal communications (announcements, reminders)