Administrative Assistant

SCS Engineers • Madison, WI

10d • $18 - $25 • Hybrid

About The Position

SCS Engineers in Madison, Wisconsin, is seeking an Administrative Assistant to join our team that supports our growing Upper Midwest offices. We are looking for a team player who is detail oriented, can take direction, work independently, and have the ability to adapt to changing priorities. Applicants should be proficient in Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and Teams, and possess excellent data entry and proofreading skills. This position has a hybrid schedule which includes in-office days and remote work.

Requirements

• Associate's degree in a related field or equivalent experience
• One year of experience in a professional office environment
• Proficiency with Microsoft Word, Excel and PowerPoint
• Proficiency with Adobe Acrobat
• Ability to work cooperatively with others and manage deadlines
• Ability to communicate orally and with written communication required
• Valid driver's license with a driving record in good standing required

Nice To Haves

• Experience with databases (Microsoft Access) is a plus
• Experience with artificial intelligence tools (Microsoft Copilot) is a plus

Responsibilities

• Proofreading and formatting reports and marketing materials with attention to detail, ensuring conformance to company style guide
• Processing report hard copies for clients
• Assisting with Microsoft Word documents and Excel spreadsheets
• Performing data entry and database management
• Maintaining file storage records system
• Updating and maintaining Upper Midwest Intranet pages
• Scheduling and setting up company lunch meetings/gatherings and occasional errands
• Supporting marketing activities, organizing special events and/or conferences
• Processing incoming and outgoing mail
• Completing other tasks as assigned

Benefits

• Medical, Dental, Vision, Life and Disability Insurance
• 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match
• Annual Bonus Program
• Student Debt Employer Contribution Program
• Paid holidays, PTO and Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree