Administrative Assistant- Manufacturing Market

Gray Construction•Charlotte, NC

5h•Onsite

About The Position

Overview Gray Construction is looking to add an Administrative Assistant - Manufacturing Market to their Charlotte, NC office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage , Manufacturing , Data Centers , Distribution , and Advanced Technology . Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray

Requirements

The successful candidate will have bachelor’s degree or four (4) years of experience in an administrative position(s); or the equivalent combination both.
Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail.
The selected candidate will have excellent communication skills.
Must be physically present in the Charlotte office.
The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development.
If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.
The requirements listed above are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nice To Haves

Experience in construction or engineering firm is highly preferred.
Experience with SharePoint is a plus.

Responsibilities

Reads and routes incoming mail/e-mail.
Locates and attaches appropriate file to correspondence to be answered by Manager.
Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files.
Coordinate the submittal and shop drawing process with project team.
Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files
Coordinate proposal and bid package information and coordination of document release.
Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service.
Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes.
Write Purchase Order Requisitions for manager approval and processing.
Coordinate the archiving of project files.
Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable.
May assist with writing Subcontract Change Orders and coordinating payment of invoices.
Participate in the pool of candidates for receptionist backup.
Performs other related duties as assigned.