Administrative Assistant

Frasier • Boulder, CO

16d • $23

About The Position

Do you excel at keeping people organized, informed, and supported? Frasier is seeking a highly organized, proactive, and service-oriented Administrative Assistant to support our Executive Leadership Team (ELT) and ensure smooth day‑to‑day office operations. This role blends executive support with general administrative duties, acting as a central coordinator for meeting scheduling, communication, office logistics, and business needs. You will help coordinate schedules, plan meetings, prepare materials, support communication, and maintain a professional and welcoming environment. The ideal candidate is a thoughtful communicator, a relationship‑builder, and someone who thrives in a fast‑paced, dynamic setting while handling sensitive matters with discretion and sound judgment. WHO WE ARE Frasier is a purpose-driven, nonprofit 501(c)(3) life plan retirement community that has been part of the Boulder community since 1960. Guided by our core values, we foster community, cultivate curiosity, and inspire excellence while demonstrating respect and accountability in everything we do. Our purpose is to build community that inspires and celebrates life. WHAT WE OFFER Competitive Pay: Starting at $22.60/hour , with potential for more based on experience and qualifications. Comprehensive Benefits: 83% of Health, Dental, & Vision Insurance premiums covered by Frasier 401(k) Retirement Plan – 100% match on the first 5% 100% Employer‑paid Disability and Life Insurance Generous Paid Time Off (accrue up to 18 days/year) Tuition Reimbursement – up to $5,250 per year Free On‑site Fitness Center Free Employee Assistance Program (EAP) $10 YMCA membership Free EcoPass (bus pass) for full‑time team members Meaningful Work: Support nearly 500 residents and the teams who care for them. Professional Growth: Training and advancement opportunities. Inclusive Culture: A welcoming workplace that values belonging and diversity. Beautiful Location: Work in Boulder with stunning views. HERE'S WHAT YOU'LL DO Executive & Leadership Support (50%) Coordinate and manage calendars for the Executive Leadership Team, including meetings, appointments, and travel. Serve as a primary point of contact for internal and external stakeholders, prioritizing communication with sound judgment. Partner with the Board Liaison Coordinator to support Board meetings and CEO needs, including materials, logistics, and planning. Prepare, proofread, and format executive correspondence, project plans, presentations, and reports. Interface with residents and team members on requests. Support meetings by preparing agendas, materials, scheduling rooms, arranging food, logistics, and technology setup. Track action items, deadlines, and follow‑ups to ensure timely completion. Arrange domestic and international travel, itineraries, and all related logistics. Office & Administrative Support (25%) Provide day‑to‑day administrative support to maintain an organized, professional, and welcoming office environment. Coordinate office service partners (copiers, catering, housekeeping, IT, etc.) as directed. Support team members with basic IT troubleshooting and assistance. Ensure team member information and Uniguest content is kept up to date. Organize and order office supplies. Assist with meeting room scheduling and coordination. Support onboarding preparation for new employees, including workspace setup and access coordination. Assist with expense reports, invoice processing, and basic budget tracking. Project & Program Support (15%) Provide administrative support for special projects, initiatives, and internal events. Assist with planning leadership meetings, retreats, staff celebrations, and internal events. Maintain tracking systems for recognition programs, including birthdays, anniversaries, and milestones. Prepare and coordinate sensitive or special correspondence (condolences, congratulations, acknowledgements, etc.). Records, Systems & Information Management (10%) Maintain organized electronic and physical filing systems, ensuring accuracy, confidentiality, and accessibility. Manage document storage and retention in line with policies and regulatory requirements. Support administrative systems and collaboration tools such as SharePoint, Planner, calendars, and databases. CONFIDENTIALITY, RELATIONSHIPS & PROFESSIONAL STANDARDS – Always Maintain the highest level of discretion and confidentiality. Demonstrate professionalism, judgment, and ethical behavior at all times. Act as the face of the team when managing resident requests. Build collaborative and trusted relationships across the organization. Serve as a positive ambassador for Frasier and a trusted partner to executives.

Requirements

• Minimum of 3 years of administrative or executive support experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with SharePoint, MS Planner, and online scheduling tools.
• Experience with office equipment and technology.
• Strong organizational skills and ability to manage multiple priorities.
• High degree of professionalism and discretion.
• High school diploma required

Nice To Haves

• associate or bachelor’s degree preferred.
• Exceptional attention to detail, accuracy, and follow‑through.
• Strong problem‑solving and critical‑thinking skills with a proactive mindset.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Professional, service‑oriented demeanor with confidentiality in handling sensitive matters.
• Ability to build trusted relationships with executives, team members, and external partners.
• A natural collaborator who contributes to a positive and supportive environment.

Responsibilities

• Coordinate and manage calendars for the Executive Leadership Team, including meetings, appointments, and travel.
• Serve as a primary point of contact for internal and external stakeholders, prioritizing communication with sound judgment.
• Partner with the Board Liaison Coordinator to support Board meetings and CEO needs, including materials, logistics, and planning.
• Prepare, proofread, and format executive correspondence, project plans, presentations, and reports.
• Interface with residents and team members on requests.
• Support meetings by preparing agendas, materials, scheduling rooms, arranging food, logistics, and technology setup.
• Track action items, deadlines, and follow‑ups to ensure timely completion.
• Arrange domestic and international travel, itineraries, and all related logistics.
• Provide day‑to‑day administrative support to maintain an organized, professional, and welcoming office environment.
• Coordinate office service partners (copiers, catering, housekeeping, IT, etc.) as directed.
• Support team members with basic IT troubleshooting and assistance.
• Ensure team member information and Uniguest content is kept up to date.
• Organize and order office supplies.
• Assist with meeting room scheduling and coordination.
• Support onboarding preparation for new employees, including workspace setup and access coordination.
• Assist with expense reports, invoice processing, and basic budget tracking.
• Provide administrative support for special projects, initiatives, and internal events.
• Assist with planning leadership meetings, retreats, staff celebrations, and internal events.
• Maintain tracking systems for recognition programs, including birthdays, anniversaries, and milestones.
• Prepare and coordinate sensitive or special correspondence (condolences, congratulations, acknowledgements, etc.).
• Maintain organized electronic and physical filing systems, ensuring accuracy, confidentiality, and accessibility.
• Manage document storage and retention in line with policies and regulatory requirements.
• Support administrative systems and collaboration tools such as SharePoint, Planner, calendars, and databases.
• Always Maintain the highest level of discretion and confidentiality.
• Demonstrate professionalism, judgment, and ethical behavior at all times.
• Act as the face of the team when managing resident requests.
• Build collaborative and trusted relationships across the organization.
• Serve as a positive ambassador for Frasier and a trusted partner to executives.

Benefits

• Competitive Pay: Starting at $22.60/hour , with potential for more based on experience and qualifications.
• Comprehensive Benefits: 83% of Health, Dental, & Vision Insurance premiums covered by Frasier
• 401(k) Retirement Plan – 100% match on the first 5%
• 100% Employer‑paid Disability and Life Insurance
• Generous Paid Time Off (accrue up to 18 days/year)
• Tuition Reimbursement – up to $5,250 per year
• Free On‑site Fitness Center
• Free Employee Assistance Program (EAP)
• $10 YMCA membership
• Free EcoPass (bus pass) for full‑time team members
• Meaningful Work: Support nearly 500 residents and the teams who care for them.
• Professional Growth: Training and advancement opportunities.
• Inclusive Culture: A welcoming workplace that values belonging and diversity.
• Beautiful Location: Work in Boulder with stunning views.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED