Administrative Assistant

Alliance•Bryant, AR

17h•$40,000 - $50,000

About The Position

Administrative Assistant – Position Overview We are seeking a motivated, detail-oriented, and organized self-starter to assist the Little Rock office (Bryant, AR) in ensuring smooth daily operations and delivering exceptional support to staff and clients in a fast-paced work environment. This role requires strong collaboration across all levels of the organization and the ability to adapt quickly to evolving priorities and technologies. Ideal candidates will demonstrate professionalism, adaptability, organization and proficiency in modern office technologies and word processing skills.

Requirements

Minimum 2 years of experience in administrative or office support roles preferred.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat.
Ability to utilize and adapt to company software platforms and databases.
Strong attention to detail, excellent organizational skills, and ability to prioritize tasks effectively.
Exceptional written and verbal communication skills.
Ability to work independently and as part of a team in a fast-paced environment.
Accuracy and attention to detail.
Effective communication and professionalism.
Flexibility and adaptability.
Strong time management, multitasking, and problem-solving abilities.

Responsibilities

Administrative Support: Provide comprehensive administrative assistance to staff, managers, and partners.
Document Management: Brand, format, proofread, and finalize reports, proposals, and correspondence using Microsoft Office products such as Word, PowerPoint, Publisher, Excel and others. Manipulation and conversion of documents requiring advanced skill using Adobe Pro software or other pdf software is critical and also required.
Client Communication: Draft professional correspondence and uphold brand standards.
Office Coordination: Coordinate office operations, including managing calendars, scheduling meetings, organizing events, sorting mail, etc.
Shipping Coordination: Coordinate and expedite FedEx, UPS and USPS mailings to include preparation of certified mailings as needed.
Point of Contact: Act as the primary contact for staff, visitors, and external partners.
Communication Channels: Answer and direct incoming business calls/inquiries (multi-line phone system) and email inboxes to ensure timely responses.
Operational Tasks: Develop, update and maintenance of administrative systems to improve effectiveness and efficiency including workflow and others as needed or requested. This will include managing inventory of office supplies and equipment and on-site coordination of vendor visits and service appointments.
Assist management with onboarding new employees and workstation set-up.
Data & Filing: Perform data entry, maintain electronic and physical filing systems.
Special Projects: Support project coordination and ensure deadlines are met.
Safety Coordination: Assist management as needed.
Fleet Support: Support company vehicle inspection routine, maintenance and repair as necessary.

Benefits

Medical, Dental, and Vision Insurance
Flexible Spending Accounts
401(K) Plan with Competitive Match
Continuing Education and Tuition Assistance
Employer-Sponsored Disability Benefits
Life Insurance
Employee Assistance Program (EAP)
Paid Time Off (PTO), Paid Holidays, & Bonus Floating Holiday (if hired before July 1st)
Profit Sharing or Individual Bonus Programs
Referral Program
Per Diem & Paid Travel
Employee Discount Hub