Administrative Assistant

Boscov's • Reading, PA

3d

About The Position

Boscov's Administrative Assistant Job Description Boscov's is a chain of full service department stores serving the total family needs of our customers. For over 100 years, Boscov's has been known for its great values and famous brands, and for offering a broad selection of quality merchandise in its stores and online. We are looking for an Administrative Assistant to join our Buying Office team. As part of a fast-paced, dynamic merchant team, you will provide comprehensive administrative and analytical support to the Divisional Merchandise Manager and team. Your proven administrative experience, strong analytical abilities, and exceptional organizational skills will ensure your success in this critical role. The Administrative Assistant position offers increased responsibility including vendor coordination, report analysis, and project management support. If you are looking for a great opportunity to pursue a rewarding career with a company known for quality and big savings, apply today!

Requirements

• High school diploma or equivalent; Associate's degree or relevant coursework preferred
• 2+ years of administrative experience, preferably in retail or buying office environment
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with ability to create complex spreadsheets and presentations
• Strong analytical skills with attention to detail and accuracy in data entry and reporting
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated ability to prioritize, multi-task, and meet deadlines in a fast-paced environment
• Experience coordinating projects, managing deadlines, & organizing data files
• Strong problem-solving abilities and initiative to work independently
• Ability to maintain confidentiality with proprietary company information
• Flexibility to adapt to changing priorities and new systems

Responsibilities

• Process purchase orders, manage order entry and track shipments to ensure timely delivery
• Coordinate with vendors on sample requests, pricing updates, and delivery schedules
• Prepare and analyze sales reports, inventory reports, and performance metrics to support buying decisions
• Coordinate and handle advertising materials with merchant team and marketing department
• Maintain organized filing systems for vendor agreements, product specifications, and correspondence
• Assist in managing department budgets, tracking expenses, and reconciling invoices
• Schedule and coordinate meetings, maintain departmental calendars, and prepare meeting materials
• Support special projects including line reviews, assortment planning, and seasonal transitions
• Utilize buying office systems and databases to generate reports and track key performance indicators
• Serve as a liaison between the buying office, stores, and distribution centers to resolve issues and communicate updates
• Provide backup support to other administrative team members as needed

Benefits

• Comprehensive benefits package, including medical/dental/vision
• Short term disability/ Long term disability- voluntary
• Life Insurance (company paid)
• 401(k) w/ company match
• Weekly Pay
• Paid vacation
• Liberal employee discount

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED