Administrative Assistant

OpenSpace•San Francisco, CA

2h•$81,000 - $100,000•Hybrid

About The Position

OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events. This role will focus on ensuring a well-run, efficient office environment while providing general administrative support across teams. The ideal candidate is detail-oriented, resourceful, and energized by creating smooth processes, organized spaces, and engaging employee experiences. This position plays a key role in maintaining office operations, supporting internal communications, and helping plan company events and meetings.

Requirements

2+ years of experience in an administrative, office management, or coordination role
Experience managing office operations or facilities is preferred
Proven ability to manage scheduling, vendors, and multiple priorities simultaneously
Experience planning or supporting company events is strongly preferred
Proficiency with office tools such as Google Workspace, Zoom, and project management software
Strong organizational and time management skills
Excellent communication and interpersonal skills
Ability to handle multiple projects with attention to detail
Resourceful, proactive, and solutions-oriented mindset
Ability to work in San Francisco, CA office 2–3 days per week
This role requires the ability to travel. The average travel requirements of this role are up to 10%.

Responsibilities

Oversee day-to-day office operations to ensure a productive and organized work environment
Manage office supply inventory and coordinate vendor orders as needed
Coordinate conference room bookings and support in-office logistics
Serve as the primary point of contact for office vendors and building management
Maintain shared office calendars and coordinate internal scheduling needs
Manage most of the CEO’s travel and calendar.
Provide general administrative support to leadership and cross-functional teams
Coordinate meetings, prepare materials, and assist with internal communications
Assist with document preparation, presentations, and light reporting
Manage expense submissions and assist with basic administrative tracking
Plan and coordinate internal events, team offsites, and company meetings
Support new hire welcome logistics and in-office onboarding coordination
Partner with internal teams to organize company-wide gatherings and engagement initiatives
Help manage event budgets, vendors, and on-site logistics