Administrative Assistant

Hanson Professional Services Inc.•Jacksonville, FL

27d

About The Position

This position will manage the office and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Requirements

Demonstrated proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
Must possess excellent verbal and written communication skills; good organization skills; ability to manage multiple assignments that may be time sensitive
Must present a positive and professional interface with both internal and external clients
Minimum 5 years combined post-high school training and experience required
Must be able to collaborate remotely with colleagues in other offices
Must be willing to accept periodic out-of-town travel assignments
Must be willing and able to work overtime to meet project demands and deadlines

Responsibilities

Manage all administrative tasks, ensuring that deadlines are met and work is completed correctly
Assist in training staff members and new hires
Implement and monitor programs as directed by management, and see the programs through to completion
Generate memos, emails and reports when appropriate
Manage third-party vendors and maintain office supplies by checking inventory and order items
Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
Respond to questions and requests for information
Answer incoming calls and assume other receptionist duties when needed
Other duties as assigned