Administrative Assistant - Comics

Heritage Auctions•Irving, TX

6d•Onsite

About The Position

Start your career with one of the nation’s fastest-growing auction houses! At Heritage Auctions, you’ll be part of a team that brings rare collectibles to life, from Fine Art and Luxury Goods to Sports Memorabilia, Coins, and beyond. Headquartered in Dallas with offices worldwide, we offer a collaborative, fast-paced environment where curiosity is valued, growth is fostered, and every day brings something new to discover. If you’re driven, detail-oriented, and curious about the stories behind extraordinary objects, we invite you to join our team and grow in a dynamic environment where passion for history, culture, and storytelling connects collectors and enthusiasts worldwide! ROLE SUMMARY: The Administrative Assistant supports four Comic Vice Presidents by providing high-level coordination for priority consignments and client relationships. This role enhances client service, streamlines internal communication, and supports revenue growth by enabling VPs to focus on high-value client engagement. Serving as a central point of contact, this role ensures high-value consignments are proactively managed from intake through auction, while maintaining clear, timely communication across departments and with clients. LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

Requirements

Experience with email and chat-based client communication
Proficiency in Microsoft Outlook and Excel required
Proficiency in Microsoft Office, particularly Word and Excel
Strong organizational and project management skills with the ability to manage multiple priorities
Exceptional verbal, written, and interpersonal communication skills
Client-focused mindset with a positive, solutions-oriented attitude
Strong critical thinking and problem-solving abilities with sound judgment
High attention to detail with strong follow-through and accuracy
Ability to multitask and manage time effectively in a fast-paced environment
Comfortable collaborating cross-functionally across departments
Ability to work independently and as part of a team
Ability to occasionally lift up to 25 lbs

Nice To Haves

Multilingual skills are a plus

Responsibilities

Act as a dedicated liaison for high-value clients and consignments
Proactively track priority consignments from intake through auction completion
Maintain visibility into active consignments and current client leads
Respond to client inquiries regarding consignment status and processing timelines
Ensure consistent, timely, and proactive communication with high-value clients
Serve as the primary point of coordination between Comic VPs and internal departments
Collaborate with accounting, shipping, operations, and client services teams
Track consignment status across departments to ensure accuracy and efficiency
Manage internal follow-ups to keep consignments progressing on schedule
Assist Comic Vice Presidents with scheduling, calendar management, and travel coordination
Support expense tracking, reporting, and submission
Help coordinate meetings, internal priorities, and day-to-day administrative needs
Identify and escalate delays or issues impacting consignments
Drive resolution by coordinating with appropriate internal teams
Support process improvements that enhance efficiency and client experience
Help ensure deadlines and auction schedules are met
Improves client satisfaction through proactive communication and transparency
Increases operational efficiency by centralizing coordination
Supports revenue growth by enabling VPs to focus on high-value client relationships
Protects high-value consignments through active oversight and follow-through