Administrative Assistant

Amerapex Corporation•Pasadena, TX

52d

About The Position

Amerapex is seeking a highly organized, detail-oriented, and energetic self-starter to support daily administrative operations. This position plays a critical role in coordinating internal processes, supporting field technicians and business development teams, and ensuring smooth day-to-day office functionality. The ideal candidate is professional, personable, solution-oriented, and thrives in a fast-paced environment. Strong communication skills, advanced organization, and the ability to multitask under pressure are essential.

Requirements

Minimum of two (2) years of related administrative experience
Strong written and verbal communication skills
Proficiency in Microsoft Office, particularly Excel
Ability to maintain confidentiality and exercise sound judgment
Excellent organizational and multitasking skills
Strong problem-solving ability and attention to detail
Ability to work effectively in a fast-paced, high-pressure environment
Professional demeanor and strong interpersonal skills
Willingness to learn new applications and systems
Ability to work in a standard office setting and operate office equipment
Ability to sit for extended periods of time
Ability to lift and carry files up to 5 pounds
Vision to read printed materials and computer screens
Hearing and speech sufficient to communicate in person and via telephone
Ability to maintain attention to detail despite interruptions
Ability to perform effectively under high levels of stress

Responsibilities

Coordinate onboarding of new technicians, including training, PPE, safety courses, and related new hire processing
Serve as the primary timekeeper for the division
Review, audit, and verify field timesheets for accuracy and completeness
Ensure proper coding of job numbers and coordinate with supervisors to resolve discrepancies prior to payroll processing
Book domestic and international travel arrangements
Assist with expense reports for business development teams and technicians
Prepare invoices for submission to Accounting
Maintain organized filing systems (physical and electronic)
Schedule and coordinate internal and external meetings
Interact professionally with customers and business contacts