Administrative Assistant

OMNIA Partners•Franklin, TN

7d•Onsite

About The Position

OMNIA Partners has become the largest and most experienced purchasing organization for public and private sector markets by delivering unparalleled scale and solutions. Through further organic growth and strategic acquisitions, OMNIA Partners will continue to drive economies of scale to execute more contracts, in more verticals, with transparent, value-driven pricing for our membership of companies. Our success and growth have been unparalleled in this space. At the core of our success is a high energy, talented staff with diverse skills and a unified focus on delivering value and an emphasis on creativity, strategic thinking, and execution. We are currently seeking a highly organized and detail-oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing company's general administrative activities.

Requirements

High School Diploma, GED or equivalent.
4-5 years of experience providing administrative support.
Experience with Word, PowerPoint, Excel, Teams, Zoom, & SharePoint.
Working knowledge of office equipment, like printers.
Ability to prioritize work.
Good written and verbal communication skills

Nice To Haves

Experience with AV equipment a plus.

Responsibilities

Manage and respond to emails, phone calls, and other forms of correspondence.
Schedule appointments, meetings, and events.
Maintain and update calendars to ensure accurate scheduling.
Maintain and organize physical and electronic files and records.
Enter and update data in databases or spreadsheets.
Utilize Nexonia to complete and submit expense reports.
Order and manage office supplies.
Ensure the office is well-maintained and organized.
Coordinate with maintenance and cleaning staff.
Receive food deliveries, reserve space, food set-up and clean-up.
Maintain supply of beverages available for our employees and guests.
Purchase supplies as needed.
Keep meeting rooms, supply rooms, kitchens, and breakrooms fully stocked on designated floors.
Direct guests to designated conference rooms and provide comprehensive support throughout meetings as needed.
Prepare conference rooms for scheduled meetings and ensure they are properly cleaned and reset afterward.
Greet and assist visitors.
Handle inquiries from clients, customers, or other stakeholders.
Provide general administrative support.
Handle administrative issues and solve problems that may arise.
Escalate issues to the appropriate personnel when necessary.
Proficient in using office software such as Microsoft Office (Word, Excel, PowerPoint).
Familiarity with office equipment and the ability to troubleshoot basic technical issues.
Handle sensitive information with discretion and maintain confidentiality.
Ability to handle multiple tasks simultaneously and prioritize effectively.
Work collaboratively with colleagues and other departments.
Be flexible and able to adapt to changing priorities and tasks.