Administrative Assistant

LB Water Current Career-posted 2 days ago

$22 - $28/Yr

Full-time • Entry Level

Frederick, MD

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Looking for more than just a job? At LB Water Service, we offer more than a paycheck—we’re offering a future. Join a company that values you and your family, provides exceptional benefits, competitive pay, and opportunities for long-term growth and financial security--and we are 100% Employee-Owned! At LB Water Service, we’re all about investing in you . Join a team that treats you like family and helps you build the career you’ve always wanted! LB Water is seeking a proactive and detail-oriented Administrative Support Assistant to join our team. This role involves providing key administrative support, managing communications, organizing appointments, and maintaining office operations. The ideal candidate will be organized, reliable, and able to thrive in a fast-paced environment. If you are ready to contribute to a dynamic team in an employee-owned company, we’d love to hear from you! We are seeking a detail-oriented and proactive Administrative Support Assistant to provide essential support for the efficient operation of our office. This role is ideal for someone who thrives in a fast-paced environment and is ready to take initiative. Under general supervision, the incumbent will be expected to manage a variety of administrative tasks while exercising independence and professional judgment.

Customer Service: Greet customers warmly and direct them to the appropriate resources.
Phone Management: Answer and manage incoming calls with a professional and friendly demeanor.
Appointment Coordination: Organize and schedule meetings and appointments, ensuring all involved parties are informed and prepared.
Communication Management: Handle emails, phone calls, and physical mail with accuracy and professionalism.
File Management: Organize and file purchase orders, packing slips, and other documents, ensuring they are filed correctly and efficiently.
Data Distribution: Distribute faxes and copier documents to the relevant team members in a timely manner.
Inventory Management: Track and manage office supply inventory, ensuring the office is well-stocked.
Event Coordination: Assist with organizing office events and meetings as needed.
Errands & Miscellaneous Tasks: Run local errands for the office as required, helping maintain smooth daily operations.
Document Preparation: Assist in preparing reports, documents, and presentations as necessary.
General Administrative Support: Perform other duties as assigned to ensure the office runs efficiently and effectively.

Proficiency in Microsoft Office Suite (Outlook, Excel, Word); willingness to learn new software tools.
Strong organizational skills with the ability to multitask and prioritize in a dynamic environment.
Excellent communication skills (both verbal and written).
Self-motivated, with a positive and can-do attitude.
Ability to manage and complete tasks independently while maintaining a high level of accuracy.
Demonstrated reliability and initiative, with the ability to adapt to shifting priorities as needed.

Employee Ownership: LB Water is 100% employee-owned through an Employee Stock Ownership Plan (ESOP), allowing you to share in the success of the company.
Comprehensive Benefits: Enjoy a robust benefits package, including 100% company-paid medical, prescription, and deductible coverage, along with dental, vision, life, and disability insurance options.
Retirement Security: LB Water offers a 401(k) retirement plan with employer contributions.
Paid Time Off: Generous paid vacation, sick leave, and holidays.
Career Growth: We believe in the development of our employees and offer opportunities for professional growth.

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