Administrative Assistant

SACRAMENTO NATIVE AMERICAN HEALTH CENTER INC•Sacramento, CA

2d•Onsite

About The Position

The Administrative Assistant, reporting directly to the Executive Assistant, supports the administration department in matters pertaining to the effective and efficient office management of Sacramento Native American Health Center, Inc. The Administrative Assistants' duties will include the coordination and maintenance of administrative documents, supplies, scheduling, and assisting with special projects for the organization as assigned and/or approved by the Executive Assistant. This role performs general office duties such as flow of correspondence, greeting and directing office visitors, transferring calls, filing, faxing, and scanning. It also supports meeting preparations/materials and takes meeting minutes as needed. The Administrative Assistant manages the SNAHC Calendar, including Conference Room availability, and assists with scheduling multi-departmental meetings. The position also assists with Board Meeting reports and attends after-hour Board Meetings as needed. Responsibilities include ordering office and breakroom supplies/products, managing PowerDMS workflows and running reports, maintaining organized supply cabinets and the admin breakroom, and restocking the organization’s breakrooms with snacks and products. The role involves creating, formatting, and editing Word, Excel, Publisher, PDF documents, and DocuSign documents, as well as assisting with the coordination of special projects and managing occasional, short travel as assigned. The Administrative Assistant must comply with all state and federal laws and regulations, actively participate in internal quality improvement teams, and demonstrate cooperative behavior with supervisors, colleagues, patients, and the community.

Requirements

1 year experience in an administrative secretarial position or equivalent.
5 years experience with Windows, Microsoft Office Suite, and Adobe Acrobat.
Reliable transportation.
Ability to lift, pull, and push up to 50 lbs.
Proficient computer and clerical skills.
Proficient writing and proofreading skills.
Effectively communication skills, oral and written.
Creatively problem-solving skills.
Time management skills.
Effective organizational skills.
Attention to detail.
Excellent customer service skills.
Takes initiative and works autonomously.
Team player.

Nice To Haves

Demonstrated ability to provide superior professionalism when working with patients, staff, and vendors.
Knowledge of traditional, cultural, and spiritual practices of the diverse Al/AN community, as well as the ability to work with other racially, culturally, ethnically, and financially diverse populations.
Bilingual English/Spanish.

Responsibilities

Performs general office duties such as flow of correspondence, greeting and directing office visitors, transferring calls, filing, faxing, and scanning.
Supports with meeting preparations/materials and takes meeting minutes as needed.
Manages the SNAHC Calendar, including Conference Room availability.
Assists with scheduling multi-departmental meetings.
Assists with Board Meeting reports and attends after-hour Board Meetings as needed.
Orders office and breakroom supplies/products.
Manages PowerDMS workflows and runs reports to ensure timely workflow completion.
Maintains organized supply cabinets and admin breakroom.
Restocks the organization’s breakrooms with snacks and products.
Creates, formats, and edits Word, Excel, Publisher, PDF documents, and DocuSign documents.
Assists with the coordination of special projects as assigned.
Manages occasional, short travel as assigned.
Complies with all state and federal laws and regulations, as they pertain to the position, including HIPAA, sexual harassment, scope of practice, OSHA, etc.
Actively participates in internal quality improvement teams.
Works with team members proactively to support quality improvement initiatives in accordance with the mission and strategic goals for the organization, federal and state laws and regulations, and accreditation standards.
At all times demonstrates cooperative behavior with supervisors, colleagues, patients, and the community.
Other duties as assigned.