Administrative Assistant - School of Business

NEW MEXICO HIGHLANDS UNIVERSITY • Las Vegas, NM

2d • $17 - $24 • Onsite

About The Position

This position is responsible for providing administrative support.

Requirements

• EDUCATION: High School Diploma or GED.
• EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.
• Must possess and maintain a valid New Mexico Driver’s License
• Must be willing to travel
• Must be willing to work overtime as required
• Must be willing to work flexible schedules as needed
• Experience working with Banner (Student Information System) or willingness to learn the system
• Knowledge of general office practices and procedures
• Knowledge of preventative maintenance of office machines
• Knowledge of business communication
• Knowledge of general office procedures
• Skilled in Microsoft Office applications including Word, Excel, and Access
• Skilled with managing webpage content
• Ability to maintain effective working relationships with faculty, students, University community, and the general public
• Ability to communicate effectively by having an excellent command of the English language (both oral and writing)
• Ability to follow written and verbal instruction
• Ability to make independent routine decisions

Nice To Haves

• Associate degree in any field.

Responsibilities

• Provides assistance to students and faculty
• Performs clerical tasks in the data entry function, compiles spreadsheets, etc.
• Screens and directs telephone, e-mail, and in-person inquiries.
• Maintains confidential and accurate records and files
• Maintains program databases
• Assists with gathering program data
• Handles confidential material accurately and in a professional manner
• Prepares Travel Requests, Vouchers
• Prepares Purchase Requisitions, Checks Requests and other financial documents
• Picks up and delivers departmental mail and other documents
• Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required
• Prepares Schedule Entry Forms and Schedule Change Forms
• Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary
• Collects candidate applications and checks for completeness
• Prepares communications to students
• Communicates with students regarding program status
• Answers routine student questions and directs students to appropriate academic departments
• Forwards documentation to appropriate Advisor/Faculty for approval
• Assists with the gathering of data for CAEP/CACREP Accreditation
• Assists with gathering of data for outcomes assessment
• Prepares reports as needed for CAEP/CACREP and Outcomes Assessment
• Updates Advisors in the Banner System
• Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook
• Maintains regular attendance
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED