Administrative Assistant

CommonSpirit Health • Chattanooga, TN

4d

About The Position

Under general supervision, the Administrative Assistant Provides clerical/secretarial and organizational support to Administrative Staff and others as directed thereby providing assistance in accomplishing his/her operational and corporate responsibilities and enhancing the smooth, effective, daily operations. Greets, instructs and directs visitors. Answers and screens telephone calls. Responds promptly to inquiries. Develops and maintains smooth, cooperative working relationship with others. Expresses thoughts and ideas one-on-one and in teams. Exercises good listening skills. Demonstrates excellent comprehension skills. Recognizes and accommodates physical, mental and psychological limitations. Exercises positive interaction with customers (patients, visitors, physicians, team members, vendors.) Deals effectively with stressful situations. Takes ownership of the customer’s problem. Identifies ways to improve service and introduce new work procedures that save time, money and effort. Applies the knowledge and skill needed to execute assigned duties timely and well. Keeps informed about practices, procedures, and new developments related to work. Willing to work extra, if needed. Is flexible, copes successfully with a variety of situations and simultaneously needed deliverables, personalities, and the changing work environment. Offers assistance to peers. Recognizes and performs duties which need to be performed, although not directly assigned. Attends all required in-service and meetings. Adheres to established dress code and presents professional image always. Demonstrates understanding of importance of safety. Adheres to attendance policies. Maintains appropriate licensure, certification, if required, as well as works to constantly maintain industry knowledge related to assigned responsibilities.

Requirements

• Associates in Secretarial Science, Business or Office Management Required or High School/GED with training in the secretarial sciences Required or High School Graduate with training in the secretarial sciences

Responsibilities

• Provides clerical/secretarial and organizational support to Administrative Staff and others as directed
• Greets, instructs and directs visitors
• Answers and screens telephone calls
• Responds promptly to inquiries
• Develops and maintains smooth, cooperative working relationship with others
• Expresses thoughts and ideas one-on-one and in teams
• Exercises good listening skills
• Demonstrates excellent comprehension skills
• Recognizes and accommodates physical, mental and psychological limitations
• Exercises positive interaction with customers (patients, visitors, physicians, team members, vendors.)
• Deals effectively with stressful situations
• Takes ownership of the customer’s problem
• Identifies ways to improve service and introduce new work procedures that save time, money and effort
• Applies the knowledge and skill needed to execute assigned duties timely and well
• Keeps informed about practices, procedures, and new developments related to work
• Willing to work extra, if needed
• Is flexible, copes successfully with a variety of situations and simultaneously needed deliverables, personalities, and the changing work environment
• Offers assistance to peers
• Recognizes and performs duties which need to be performed, although not directly assigned
• Attends all required in-service and meetings
• Adheres to established dress code and presents professional image always
• Demonstrates understanding of importance of safety
• Adheres to attendance policies
• Maintains appropriate licensure, certification, if required, as well as works to constantly maintain industry knowledge related to assigned responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees