Administrative Assistant

Portage Learning•Chippewa Township, PA

41d•Onsite

About The Position

The mission of Portage Learning is to transform lives and communities by providing learning opportunities for all who aspire to thrive. We do this not only through superior online instruction, but with a deep commitment to expanding access to education. We believe service is the thread that binds our community and our team together. To that end, we choose to … Believe the best in our employees Invest in our people Collaborate with humility, respect, and appreciation Cultivate curiosity and encourage creativity. The Administrative Assistant will perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to supervisors and employees, assisting with daily office needs, and managing the company’s general administrative activities. They will use excellent communication and organizational skills to maintain calendars and schedule meetings. This position will ensure the efficient and smooth day-to-day operations of the office.

Requirements

Proficiency in using Google suite, Docs, Sheets, Drive, and Calendar.
Excellent organizational skills.
Excellent oral and written communication skills.
Ability to efficiently operate telephone, e-mail, and related systems.
Proven ability to maintain strict confidentiality and handle matters using discretion, diplomacy, and good judgment, recognize and respond to emergent situations as necessary.
Ability to edit/proof documents before distribution.
Ability to analyze situations, propose solutions to problems as they arise, anticipate needs, and use good judgment.
Must be service oriented with a focus on helping others.
2+ years of administrative support preferred.
Successful completion of a background check and current and/or ability to obtain the following clearances: Child Abuse, State Police, and FBI Fingerprinting.
Demonstrated agreement with the stated mission, philosophy, values, and goals of Portage Learning and Portage Community.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

Perform routine administrative functions including answering the door and taking deliveries.
Update, maintain, and monitor calendars and schedule meetings and appointments for the Executive Leadership Team.
Maintain office supplies by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
Prepare and distribute meeting agendas.
Coordinate arrangements for meetings and special events, such as coordinating schedules, facilities, and catering.
Interface and communicate across various departments, all levels of internal and external constituencies.
Compose, edit, and prepare correspondence, reports, memos, and presentations using Microsoft Office software and Google suite. (Word, Excel, PowerPoint).
Compile written notes into clear and organized electronic formats.
Supports team by performing tasks related to organization and strong communication.
Perform other related duties as assigned.