Administrative Assistant

Jefferson County CO • Golden, CO

25d • $20 - $22 • Onsite

About The Position

Jefferson County is seeking an experienced and self-motivated Administrative Assistant . This position reports to the County Manager’s o ffice and serves in a dual role, staffing the front desk, welcoming visitors, and providing administrative in support of the Board of County Commissioners and County Manager team . Responsibilities include scheduling meetings, coordinating tasks, supporting virtual and hybrid meetings, and serving as a primary point of contact for internal departments and the public who are visiting the County building for various services . While supporting the front office, the successful candidate represents the department by responding to inquiries from staff from various divisions, departments, and the public in a timely manner with a positive attitude. Strong communication skills, proficiency with Microsoft Office Suite, and the ability to move seamlessly between tasks are essential. Jefferson County is a beautiful place to live, work, and play and serves as both an administrative arm of the State of Colorado and a unit of local government. The County is governed by a three-member Board of County Commissioners, who appoint the County Manager to oversee county operations.

Requirements

• Minimum of one year of work-related experience.
• High School Diploma

Nice To Haves

• Strong customer service
• Ability to articulate clearly and effectively to varying levels of customer
• Strong time management and prioritization skills
• Provide other administrative and technical support as needed
• Ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions
• C omputer skills, including the ability to utilize Microsoft Office suite ( i.e. Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.) and experiment with new software and systems
• Bilingual skillset a plus

Responsibilities

• Facilitates communication by coordinating clear dialogue between department and division staff.
• Maintains positive relationships with staff members.
• Coordinates staff meetings and serve as meeting recorder.
• Participates in planning meetings.
• Receives mail, documents, and packages.
• Orders supplies and requests maintenance.
• Answer calls and handle as appropriate .
• Maintains positive public image for department and division.
• Provides front desk coverage for building.
• Performs administrative tasks in support of the department, including calendaring, producing reports, creating and maintaining documents, expense reports, and completing projects.
• Ensures all provided material is accurate .
• Prepares supplies and materials for staff usage.
• Maintains documents and information by preparing forms and reports using word processing and spreadsheet programs.
• Verifies documents for accuracy.
• Monitors the flow of paperwork and electronically files and retrieves documents.
• Performs o ther duties and responsibilities as assigned.

Benefits

• dental, medical, and vision insurance
• paid time off and holidays, including a starting bank of 40 hours of PTO for new hires
• retirement matching
• wellness programs
• tuition reimbursement
• flexible schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees