Administrative Assistant

Domtar Products

58d

About The Position

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world. Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth. The Administrative Assistant is responsible for the day-to-day coordination of office activities at the site. This position provides essential clerical, organizational, and operational support to staff and management, ensuring office efficiency. This salaried non-exempt position reports directly to the Commercial Operations Sr. Manager.

Responsibilities

Manage phone calls, greet and assist visitors, customers and vendors.
Manage UPS, FedEx and DHL parcels including arranging for pick up and handling receipt of packages. This includes sample order documentation and customer order documentation
Contact service vendors when needed
Order and manage the inventory of office supplies and janitorial supplies for the site.
Retrieve, sort and distribute incoming mail
Gather, review, pull badge reports if needed and send temporary associate timecards to Temp agency
Manage additions and subtractions of associates and alerts in OnSolve.
Create and maintain associate and vendor badges and access
Create new vendors in Business Central as needed
Wire transfers for accounting department as needed
Enter invoices and credits for certain customers into their portal
Requests LTL and air freight quotes and scheduled pick-ups for samples and maintenance items
Other tasks as deemed necessary