Administrative Assistant

Saint Francis Health System • Vinita, OK

3d • Onsite

About The Position

The Administrative Assistant provides clerical and administrative support to executive staff.

Requirements

• High School Diploma or GED
• 3 years of secretarial experience
• Demonstrated ability to maintain a high degree of confidentiality.
• Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports.
• Working knowledge of established operations policies and procedures.
• Effective interpersonal, written and oral communication skills.
• Ability to organize and prioritize work in an effective and efficient manner.
• Ability to be detail oriented as might be required in the examination of numerical data.

Responsibilities

• Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive and direct telephone calls and visitors.
• Schedule and maintain calendar of appointments, meeting and travel itineraries.
• Coordinate related arrangements.
• Distribute mail, reports, memoranda and other documents pursuant to management request.
• Order and maintain office supply inventory.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED