Administrative Assistant

A-Core Concrete Specialists•Bend, OR

1d•Onsite

About The Position

A-Core: Concrete Specialists is a growing company that has been hiring and developing highly skilled and safety-conscious individuals in the concrete industry for almost 50 years. Founded from a desire to support a family, it has expanded to 15 offices in 10 states with over 350 employees. A-Core Concrete Specialists is seeking a reliable and hardworking individual to join one of the largest and fastest-growing companies in the industry. The company believes that the only limits on achievement are self-imposed. This full-time Administrative Assistant position involves managing administrative tasks and requires strong interpersonal skills, organizational skills, an aptitude for a fast-paced environment, and good judgment. Candidates must demonstrate excellent communication skills and the ability to collaborate with others. The team is focused on achieving high goals and executing a long-term vision. This is an in-office position and reports to the Regional Administrator.

Requirements

Excellent verbal communication skills
Take direction from multiple levels
Must have a vehicle and valid driver's license
Have the ability to multitask and handle a fast-paced changing environment
Be self-motivated, dependable, punctual and a problem solver
Must have great computer knowledge and be proficient in Microsoft Programs including Excel, Word, with the ability to learn other accounting and information systems
Able to pass a pre-employment drug screen & background check

Nice To Haves

Construction Admin experience
Certified notary designation

Responsibilities

Work 7-4 pm weekday schedule in office with a one hour lunch
Answer telephone calls and route as they come in
Review and Invoice field tickets from daily service orders and bill monthly contract work via AIA docs and portals
Collect payments and apply them in accounting systems
Follow up on outstanding customers invoices
Assist Operations Manager with coding Credit Card Purchases
Reconcile field gas cards monthly
Process credit applications with our regional administrator and credit team
Generate and provide purchases orders
Job set up for job costing and payroll purposes
Assist with Payroll
Report Certified payroll as needed weekly
Communicate with accounts payables team for any incoming invoices
Assist Branch Manager with documents requested by customers and follow internal processes
Work with Corporate HR and help onboard New Hires for this location
Other duties as determined by local Branch Manager
Assisting all field operators with any office questions