Administrative Assistant

Boston Scientific • Arden Hills, MN

3d

About The Position

Your responsibilities will include: Assists in leading small projects within the team related to events, celebrations or larger team gatherings both on and off site. Assists in the preparation of reports, graphs, and presentations using Word, Excel, PowerPoint, Adobe. Provides support for employee onboarding and offboarding, including ordering equipment for new hires, submitting access requests, meeting with new hires on their first day to review company policies and procedures. Supports offboarding by assisting managers with equipment returns, completing offboarding checklists, and submitting requests to have access deleted. Responsible for PO creation and submission in our Ariba system Performs or arranges for routine maintenance of basic office equipment. Previous administrative assistant experience (min 3-5 years) supporting multiple team members. Experience in supporting senior level leaders. Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, expense reporting software (Concur) and travel booking solutions Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization. Attention to detail and well organized. Self-starter - ability to take on new less-defined tasks. Strong sense of responsibility and urgency as well as ability to solve problems independently. Strong customer-service orientation and professional demeanor. Strong collaboration skills. Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.

Requirements

• Previous administrative assistant experience (min 3-5 years) supporting multiple team members.
• Experience in supporting senior level leaders.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, expense reporting software (Concur) and travel booking solutions
• Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
• Attention to detail and well organized.
• Self-starter - ability to take on new less-defined tasks.
• Strong sense of responsibility and urgency as well as ability to solve problems independently.
• Strong customer-service orientation and professional demeanor.
• Strong collaboration skills.
• Highest ethical standards.
• Discretion and sound judgment when dealing with confidential and/or sensitive information.

Responsibilities

• Assists in leading small projects within the team related to events, celebrations or larger team gatherings both on and off site.
• Assists in the preparation of reports, graphs, and presentations using Word, Excel, PowerPoint, Adobe.
• Provides support for employee onboarding and offboarding, including ordering equipment for new hires, submitting access requests, meeting with new hires on their first day to review company policies and procedures.
• Supports offboarding by assisting managers with equipment returns, completing offboarding checklists, and submitting requests to have access deleted.
• Responsible for PO creation and submission in our Ariba system
• Performs or arranges for routine maintenance of basic office equipment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed