Administrative Assistant - Self Determination Program (SDP)

Golden Gate Regional Center • San Francisco, CA

6d • Hybrid

About The Position

GGRC is looking to hire an Administrative Assistant to support the Self Determination Program supervisors and provide general Administrative support for the SDP team as a whole. This position is a hybrid role where you can work out of our office in San Francisco and from the comfort of your home. This role will require minimal local travel within the Counties of San Francisco, San Mateo, and Marin. Access to reliable transportation permitting travel to and between many different locations throughout the day to perform the outlined responsibilities of the position.

Requirements

• High School Diploma or equivalent
• 5+ years of increasingly responsible administrative experience
• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Intermediate knowledge of MS Word® (e.g., tables, mail merges, form creation), MS Excel® (e.g., Pivot Tables, Lookups, graphing), MS PowerPoint®, MS Outlook® (e.g., group list management, multi-calendar management)
• Knowledge of office methods, procedures, and equipment
• Ability to work with confidential material in an appropriately professional manner
• Customer Service Orientation
• Initiative
• Organizational skills
• Time management
• Attention to detail
• Adaptability
• Collaboration/teamwork
• Self direction

Nice To Haves

• Experience in multi-cultural settings and/or multi-lingual capacity

Responsibilities

• Provide direct assistance to the SDP Supervisors and Participant Choice Specialists (PCS)
• Prepare agendas and supporting data for meetings and appointments
• Maintain files and confidential material for the SDP
• Assist members of the Self-Determination Local Advisory Committee (SDLAC) at any given time
• Arrange appointments, conferences, training and meetings, requests information and assistance in scheduling activities and people
• Compose and prepare highly specialized correspondence from brief instructions
• Field internal and external inquiries by phone, email, and in person and redirect as necessary
• Manage clerical workflow and activities to meet deadlines
• Maintain SDP participant spreadsheets for DDS data collection
• Create, maintain and distribute SDP informational brochures for outreach
• Provide assistance to the SDP unit staff as needed
• Collect information and data, compile reports in support of assigned projects and research activities
• Prepare and process statistics monthly for SDPLAC meetings
• Attends weekly SDP Unit meeting
• Participate in special projects, and assist with additional duties or tasks, as assigned
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Benefits

• We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
• 10% employer contribution to a 403(b) retirement account to help you save for the future!
• GENEROUS TIME OFF BENEFITS!!!
• No really, we mean generous:
• 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees