Administrative Assistant

Quanta Infrastructure Solutions Group, LLC • Overland Park, KS

1d

About The Position

The Administrative Assistant at Quanta Infrastructure Solutions Group, LLC (QISG) provides direct administrative support to the leadership team at QISG.

Requirements

• High School diploma, or equivalent
• 3+ years' experience in an administrative support role
• Ability to influence and communicate effectively with other team members
• Strong problem evaluation/solving skills
• Strong team building skills
• Strong organizational and time management skills
• Strong communication skills (verbal and written)
• Strong computer skills (Microsoft Office)

Responsibilities

• Answers and transfers incoming phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors
• Assists with the coordination and planning of company events and meetings
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts
• Maintains conference rooms, kitchen, and other meeting rooms
• Assists leadership team with processing purchasing card and expense reports
• Coordinates visitor and/or new hire seating
• Retrieves and distributes office mail; sends outgoing mail and prepares fed-ex packages
• Adheres to internal standards, policies, and procedures
• Performs special projects and completes other duties as assigned or requested

Benefits

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
• Identity Theft Protection
• Accident Insurance
• Voluntary Life (spouse and child)
• Critical Illness
• Hospital Indemnity
• Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED