Administrative Assistant

AWRS Missouri 1 LLC•O'fallon, MO

31d

About The Position

Alloy Wheel Repair Specialists is seeking a reliable and detail-oriented Administrative Assistant to support our daily office operations, accounting processes, customer service, and field coordination. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in staying organized and responsive.

Requirements

Prior administrative or office support experience required
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills
Comfortable using multiple software systems
Customer-service focused with a professional demeanor
Ability to work independently and as part of a team

Nice To Haves

Accounting, invoicing, or accounts payable experience preferred

Responsibilities

Process daily cash receipts, checks, and credit card transactions
Submit verified vendor invoices to Accounts Payable
Review and approve invoices ensuring required documentation is complete
Ensure invoices do not remain in “New” status longer than 3 business days
Communicate with drivers and technicians to obtain accurate invoicing
Assist with COD and past-due collections
Support month-end close by meeting daily and end-of-month deadlines
Work with managers to resolve missed punches in Paylocity
Answer multi-line phones and respond to customer inquiries
Communicate with customers via phone and text (Google Voice)
Respond to retail quotes and inquiries within 30 minutes
Call customers regarding wheels on hold, non-repairable wheels, and completed repairs
Track retail wheels in production
Assist with dispatching and front-office coverage as needed
Maintain customer records and assist with reputation and social media monitoring
Support inventory tracking and place weekly material orders
Assist management with additional administrative tasks as assigned