Administrative Assistant

Zoetis•White Hall, AR

4d•$18 - $28

About The Position

Zoetis is the world’s largest Manufacturer and Supplier of Animal Pharmaceuticals. At Zoetis, we manufacture high quality medicines for dogs, cats, and livestock. Looking for your chance to work for the #1 Animal Health company in the world? Zoetis is looking for the next amazing colleague to join the family. Benefits Include $500 Sign on Bonus 4 weeks accrued paid vacation and 13 paid holidays. 401(k) match with company profit sharing. Tuition reimbursement and Student Loan repayment program. Great Health, personal, and family benefits starting day 1. Position Summary Working under moderate to minimal supervision, the qualified candidate will provide security and administrator duties for the site and multiple departments. Maintain proper documentation and records in accordance with cGMP (Good Manufacturing Practices) principles. Maintain a safe work environment as well as demonstrate reliability in attendance. Demonstrate good communication skills using verbal, non-verbal, and written skills. Hours: 1st shift, 7:00am – 3:30pm. Overtime, weekend, and holiday work may be required.

Requirements

High school graduate or equivalent required.
Job grade entry level commensurate to prior experience
Fluent use of Windows Microsoft office operating systems
Ability to comprehend written and verbal directions.
Ability to communicate effectively with peers and leadership.
Ability to work effectively in a team environment.
Ability to effectively use basic math applications (addition, subtraction, multiplication, division)
Ability to document accurately and legibly using cGMP principles.
Exposure to chemicals, fumes, odors, noise, live steam, temperature fluctuations, biohazards, continuous standing and lifting to a maximum of 50 lbs.
Weekend and holiday work may be required.
Routine standing and/or walking for extended periods.
Continual need to stoop, kneel, crouch and climb; reach with hands and arms.

Responsibilities

Answering inbound phone calls
Site security responsibilities including the assignment and control of contractor badges with daily accountability, video and alarm system monitoring, and reporting of security activities to the Site Leader and the Site Security Officer
Greet and check in visitors to the site (security badge control).
Provide contractor/visitor training when applicable
Utilization of SAP inventory control system to update Bills of materials (BOM)
Manage work order status in SAP
Maintain, distribute, and post bulletin board announcements on all bulletin boards.
Update manufacturing records
Update Standard Operating Procedures (SOPs) using cGMP guidelines
Miscellaneous administrative duties for the Site such as filing, scanning, ordering materials/food, etc
Safety program administrative duties (minutes, ensuring monthly audits are completed, scanned, and actions are closed).
Assist with ordering supplies and contacting vendors regarding status and resolution of orders.
Retrieving mail daily from Post-Office
Comply with cGMP practices and documentation
Demonstrate good housekeeping practices
Demonstrate safe work habits and maintain a safe work environment.
Understand and comply with safety SOPs and procedures (Material Safety Data Sheet (MSDS) guidelines, Near Miss, Personal Protective Equipment (PPE), biohazard training, Monthly Safety training, etc.)
Demonstrate the ability to perform mathematical calculations and metric conversions
Learn and assist in the completion of documentation including process worksheets and log sheets
Demonstrate reliability in attendance and punctuality
Perform other duties as assigned by Team Leader