Administrative Assistant

The National Football League•New York, NY

4h•$35 - $35•Onsite

About The Position

This role will support the NFL’s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders. General Administrative Support: Coordinate and schedule meetings and conference calls Manager calendars across different time zones Create and distribute agendas Answer and route telephone calls and incoming mail Arrange and manage travel schedules and travel expenses Track and process P-Card transactions and expenses Prepare meeting materials and presentations Create templates for letters and memos Track and maintain department inventory and materials Operations Support: Processing of invoices, setting up new vendors and other financial system operations on behalf of the department Creating templated agreements and routing contracts through Docusign and other systems Processing staffing and credential needs for events and meetings Write and issue correspondence to key partners, NFL clubs, vendors, and fan. Work closely with key leaders across the International, Events and Club Business Development departments in NYC, LA, and NFL Global Offices to ensure efficiency and maximum productivity.

Requirements

Degree from a Four-Year College or University Preferred
One to Two Years Related in Sports-related or Media Industry, preferred
General knowledge and/or interest in the National Football League strongly preferred
A strong ability to multi-task and manage multiple people and functions
Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills
Self-motivated and strong work ethic and integrity
Computer proficient in Microsoft Office (PowerPoint Skills a plus)
Ability to maintain the highest level of confidentiality

Responsibilities

Coordinate and schedule meetings and conference calls
Manager calendars across different time zones
Create and distribute agendas
Answer and route telephone calls and incoming mail
Arrange and manage travel schedules and travel expenses
Track and process P-Card transactions and expenses
Prepare meeting materials and presentations
Create templates for letters and memos
Track and maintain department inventory and materials
Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
Creating templated agreements and routing contracts through Docusign and other systems
Processing staffing and credential needs for events and meetings
Write and issue correspondence to key partners, NFL clubs, vendors, and fan
Work closely with key leaders across the International, Events and Club Business Development departments in NYC, LA, and NFL Global Offices to ensure efficiency and maximum productivity.