Administrative Assistant - Webster II Residence

The Doe Fund Inc•New York, NY

4h•Onsite

About The Position

We are seeking an Administrative Assistant for The Doe Fund's newest permanent supportive housing for homeless individuals living with a serious mental illness and/or history of substance use. The housing program is designed to provide long-term residential care and twenty-four-hour support services in a community environment that maximizes residents' independence while ensuring their physical and emotional security and well-being. This 109-unit residence will provide housing for 39 individuals referred by the NYC Human Resources Administration (HRA), and the remaining 70 units will be apartments for moderate-income households. The Administrative Assistant will be responsible for the clerical and administrative duties at the residence. The successful candidate will have good communication, organizational, and computer skills, along with an understanding of working with special needs populations.

Requirements

High School Diploma or GED
Computer proficiency (i.e., email and Microsoft Office-based programs)
Must be personable and have excellent communication skills
Superior organizational skills and dedication to completing projects promptly

Responsibilities

Meet and greet visitors and direct them to the appropriate staff
Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff
Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff
Monitor and order office supplies
Submit and track work orders through an internal ticketing system
Develop and distribute a monthly calendar of events
Assist with the planning and execution of special events
Work closely with other departments at The Doe Fund as it relates to specific tasks
Perform other duties as assigned