Administrative Assistant

ArchCare • New York, NY

2d

About The Position

Reports Directly to the Administrator and Recreation Director in ensuring all
Administrative Duties and Recreation Activities are completed.

Hours: 8:30 am until 4:30 pm, and the ability to be flexible when resident
activities are scheduled outside set normal hours.

Requirements

• High School Diploma
• Proficient in Microsoft programs and willingness to learn EMR.
• Possess good communication skills; oral and written.
• Possess good customer skills.

Responsibilities

• Answer phones and convey messages to the team.
• Responsible and coordinate resident PNA accounts and accessible during bank hours 9:30 am until 1:30 pm with Recreation Director.
• MAS Transportation Rides- Schedule for residents- packets to residents.
• Collect all audits and filing in binders.
• Track all In services for team members.
• PO’s for the building of ancillary vendors (staples, amazon etc.). Reconcile PO’s with Delivery Tickets as necessary and coordinate with Financial Coordinator.
• Liaison with Security and conveying messages and information.
• Meet and Greet tours, vendors, families and visitors upon entry into the facility.
• Preparation of New Admission Information Folders and Welcome Packet.
• Quarterly statement PNA signatures.
• Responsible for running programs on the recreation calendar that requires a leader or monitor including set up and breakdown and attendance.
• Pick up Mail on a daily basis and place in resident mailboxes.
• Monitor needs of the offices and order supplies as necessary.
• Communicate with other team members regarding resident census. Provide Daily census to the team.
• Other duties assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED