Walden School Administrative Assistant

The Learning Center for the Deaf Inc • Framingham, MA

12d • $21 - $31 • Onsite

About The Position

Under the direction of the Senior Administrative Assistant, the Administrative Assistant will be responsible for basic daily functions in a fast-paced office, supporting multiple departments within Walden School, including the Educational, Residential, and Clinical departments. Duties include answering phones, greeting visitors, responding to daily requests, and maintaining student records and databases. The position requires accurate and secure recordkeeping, the smooth delivery of clerical support, and the strictest level of confidentiality.

Requirements

• A minimum of conversational fluency in American Sign Language is required, with native or near-native ASL fluency preferred
• Ability to maintain confidentiality
• ASL Classes may be required based on ASL fluency
• Excellent communication and customer service skills
• Strong computer skills required, Google Workspace and Microsoft Office skills preferred
• Good written communication skills and excellent editing and organizational skills
• Ability to work independently and in a team environment
• Ability to effectively handle details with accuracy and manage several ongoing assignments
• Ability to work full-time, in person

Responsibilities

• Maintains student files and student databases (Skyward, eHana, FileMaker Pro, and other Walden systems) in compliance with licensing requirements of all agencies licensing/accrediting Walden School.
• Schedules, types, copies, files, and distributes IEPs, Progress Reports, and Treatment Plans within established deadlines and lists all meetings on the Walden School calendar.
• Responsible for coordinating all IEP and Clinical Meetings (including contacting outside agencies, providers, and parents, and securing rooms, interpreters, food, and beverages).
• Updates, prints, and distributes Incident Reports internally and to various agencies in accordance with program deadlines.
• Orders, monitors, and distributes office supplies for Walden School.
• Maintains the Walden School Program calendar and dashboard.
• Performs record keeping, note taking in meetings, reporting, and general clerical functions (scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
• Provides assistance with all licensing and accreditation requirements and documentation.
• Coordinates the use of the Family Guest Residence.
• Provides administrative support to the Educational, Residential, and Clinical Directors, Director of Staff Development and Training, Director of Educational Services, Director of Student Services, and Director of Instruction and Assessment, with all requests routed through the WS Senior Administrative Assistant.
• Some lifting may be required when working with young students or students with special needs; however, TLC embraces and celebrates a spirit of inclusion and diversity, and reasonable accommodations and modifications will be made whenever possible. The diversity of our student population may require that some assignments entail greater physical responsibility for safety reasons.
• Perform other tasks as assigned by the Senior Administrative Assistant.

Benefits

• $1,500 Sign-on Bonus (new hires)
• Housing Resources Available
• Tuition Reimbursement
• Health, Dental, Vision, Life Insurance, Employer-Matching 403(b), Generous Time Off Benefits, Flexible Spending and Dependent Care, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed