Administrative Assistant

America Works of New York • Westampton, NJ

45d • $25 - $55,000

About The Position

America Works is seeking a highly organized Administrative Assistant to support daily office operations and program compliance. This role is critical in maintaining accurate documentation, supporting staff and clients, and ensuring smooth business operations.

Requirements

• 1–2 years administrative experience.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office
• Professional communication and customer service skills.
• Ability to maintain confidentiality.

Nice To Haves

• Bachelor’s degree preferred
• Salesforce (preferred)

Responsibilities

• Provide general clerical support (mailing, scanning, filing, faxing, copying).
• Create and maintain intake folders for all the programs.
• Upload documents into Salesforce and maintain accurate client records.
• Screen and redirect calls; greet visitors professionally.
• Record and type staff meeting minutes.
• Maintain office supply inventory and coordinate deliveries.
• Track equipment logs, inspections, and safety compliance.
• Monitor fire extinguisher checks and general safety standards.
• Open and close the office as scheduled.
• Open service tickets with Intermedia and Comcast; coordinate with IT.
• Upload county referrals and track them internally.
• Conduct outreach via phone, text, and letters.
• Assist with orientations and client intake applications.
• Support resume development and resource research.
• Assist with job fair preparation and outreach campaigns.

Benefits

• Comprehensive Medical, Dental, and Vision Insurance
• Generous Paid Time Off Package
• 401K with Employer Matching After 1 Year
• Wonderful team, great work-life balance, and an opportunity to work towards an important mission of helping individuals achieve self-sufficiency
• This role maybe onboard on a staffing agency payroll.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level