Administrative Assistant, Worldwide Fulfillment by Amazon

Amazon • Seattle, WA

9d • $23 - $34

About The Position

The Worldwide Amazon Stores organization is looking for an Administrative Assistant who wants to work in a fast-paced, exciting, and growing organization. We are seeking an exceptionally talented, dependable, customer-obsessed, and self-motivated Administrative Assistant to work under the direct supervision of the Executive Assistant to the Vice President of Fulfillment by Amazon Product & Tech in either Bellevue or Seattle, WA.

This is a great opportunity to join a stellar administrative team, with a variety of responsibilities for you to grow and further your professional career. The role requires a high degree of organization, attention to detail, ability to handle confidential information, and self-motivation.

Must have the ability to communicate well, manage multiple assignments and people simultaneously, and maintain professionalism in dealing with managers and executives.

Requirements

• High school or equivalent
• 1+ years of working with computers and Microsoft Office products and applications experience
• Work 40 hours/week, and overtime as required
• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
• Are 21 years of age or older
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives
• Experience with executive level calendar management
• Experience managing events/meetings in a global company

Nice To Haves

• Bachelor's degree or equivalent
• Experience with end-to-end project management
• Experience with domestic or international travel coordination
• Can manage a high volume of requests and competing deadlines
• Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Experience leading process improvements
• Experience working independently with minimal supervision, or 1+ years of Amazon experience
• High level of integrity and discretion

Responsibilities

• Back up of calendar and scheduling requirements for the VP.
• Coordinate travel and create detailed itineraries.
• Complete and file expense reports.
• Supporting logistics and planning for leadership meetings and ownership in managing team morale events.
• Tracking and helping drive completion of deliverables and following up on outstanding items.
• Special projects as assigned.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED